School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Occupational Summary

The Duke Surgery Educational Program Coordinator reports to the education sector under the supervision of the Director of Education. In conjunction with the Department Chair, Department Director, and Program Director, the Educational Program Coordinator shares in the implementation and compliance of all aspects of the management and administration of the Graduate Medical Education program. The Educational Program Coordinator may perform duties including but not limited to the administration and management of the program as well as planning and coordinating academic, operational, and financial activities; assisting in the development, implementation, and ongoing compliance with the program's goals and objectives, monitor and bring to attention any changes in national requirements, and provide sound guidance and advice regarding significant residency program issues. In addition, this coordinator will work across the Department Disciplines in education. She/he must work cross-functionally, effectively, and collaboratively with Duke leadership, faculty, the GME office, coordinators, and staff.

Work Performed

GME PASR Coordinator:

Management of the Physician Assistant residency program.

Acquire knowledge of current rules, regulations, and institutional requirements.

Develop a thorough knowledge of residency databases to enhance residency program and department efficiency. Train personnel in the use of such systems as required. Annually update the databases.

Organize the annual recruitment of residents within those requirements. Develop a thorough knowledge and use of the database for resident recruitment.

Provide management assistance to the Program Director, other faculty, residents, & other departmental staff) by supplying shared clarification of organizational and departmental policies, standards, operational procedures, and guidelines. Provide appropriate leadership and guidance in conjunction with the Director for the overall operation of the Residency Program.

Have shared responsibility for managing a residency program consisting of an approved number of residents through appropriate utilization of resources and delegation of responsibilities.

Assist in managing program operational activities. Ensure that educational goals and objectives are defined, disseminated, and met as directed by the academic curriculum.

Represent the department on required hospital/institutional/national committees at the discretion of the Chairman/Director of the Department and/or Residency Program Director.

Ensure resident education and compliance with national, hospital, departmental, and program policies.

Ensure resident education and compliance with national, hospital, departmental, and program policies.

Communicate with the Residents and the Department Leadership regarding departmental and program activities.

Manage the annual evaluation process for residents, office staff, faculty, and programs directly involved with resident education.

In conjunction with the Program Director, design and administer the program's educational curriculum and compile necessary data for continuous quality improvement and accreditation.

Prepare and disseminate departmental and residency program information for departmental meetings and departmental/residency policies regularly to all interested parties. May manage the program budget and approve all expenses. Act as the purchasing agent program materials program at the discretion of the Departmental Chairman and Residency Program Director.

Organize team meetings and departmental activities as required.

Manage and facilitate programmatic charges for residents and faculty.

Collaborate with other departments to ensure the continuation of quality resident education.

ACGME Program Coordination:

Day-to-day coordination support and continuous improvement of the GME programs. Help to coordinate and administer a variety of duties including but limited to the following:

Participate in the creation, design, and publishing of all recruitment material sent to prospective residents. Develop a thorough knowledge of and be able to disseminate information regarding the requirements of the AAMC National Resident Ranking Program.

Participate in the Institutional GME Committee at the discretion of the Residency Program Director.

Manage the annual evaluation process for residents, office staff, faculty, and programs directly involved with resident education.

Communicate with the Residents and the Department Leadership regarding departmental and program activities.

Organize team meetings and departmental activities as required.

Participates in meetings with or in the absence of Program Coordinators as needed.

Meets with Program Coordinators and Program Directors regularly to continuously support the coordinator and program needs.

Assist with Grand Rounds and M&M material.

Interface with the Institutional office of GME and work with the designated Institutional Official.

Updates documentation on program policies and other related materials as needed.

Assists with program-wide events and special projects.

Helps create the program letters of agreement (PLA) between the program and each participating site as needed.

Assists with onboarding and offboarding duties for new residents and fellows.

Attends monthly GME office coordinator meetings.

Other administrative support (as needed):

This role is flexible and fluid in supporting the educational mission for all surgical initiatives and disciplines, including, but not limited to, GME and CME.

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Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Qualifications at this Level

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.