School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Job Summary

In conjunction with the Department Chair, Department Director, and Program Director, the Program Coordinator shares in the implementation and compliance of all aspects of the management and administration of the Graduate Medical Education program.

The Graduate Medical Program Coordinator may perform duties including but not limited to the administration and management of the Nephrology and Infectious Disease Fellowship programs as well as planning and coordinating academic, operational, and financial activities; assist in the development, implementation and ongoing compliance with the program's goals and objectives, monitor and bring to attention any changes in national requirements, and provide sound guidance and advice regarding significant fellowship program issues.

Duties and Responsibilities

Acquire knowledge of current rules, regulations and institutional requirements. Develop a thorough knowledge of fellowship data bases to enhance fellowship programs and department efficiency. Train personnel in use of such systems as required. Annually update the databases. Have shared responsibility for management of fellowship programs consisting of an approved number of fellows through appropriate utilization of resources and delegation of responsibilities.

Provide management assistance to Program Directors, other faculty, fellows, Senior Administrator & other departmental staff by supplying shared clarification of organizational and departmental policies, standards, operational procedures, and guidelines. Provide appropriate leadership and guidance in conjunction with the Directors for the overall operation of the Fellowship Programs

Participate in the creation, design and publishing of all recruitment material sent to prospective residents. Develop a thorough knowledge of and be able to disseminate information regarding requirements of the AAMC National Resident Ranking Program.

Organize the annual recruitment of residents within those requirements including the organization and conducting virtual interviews. Develop a thorough knowledge and use of the ERAS national database for resident recruitment.

Minimum Qualifications

Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

A minimum of three years of experience. Strongly preferred in Medical OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE guidelines. education. Experience with and knowledge of budgetary and financial processes. Thorough knowledge and understanding of the current ACGME Common Program Requirements, Residency Review Committee requirements, and Specialty Board requirements for certification and tracking for each specialty program. Be familiar with the ACGME Institutional Requirements and pertinent Duke University Hospital institutional policies and Maintain continuing education by presenting and attending local, regional, and national meetings.

Job Code: 00001103 GME PROGRAM COORDINATOR
Job Level: 12

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Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.