You haven't searched anything yet.
Occupational Summary
Build, coordinate, execute, and oversee registration websites and communications for events and special programs that cultivate and steward alumni, parents, students, and friends of the University.Design and direct communication to all invited participants. Manage payment, financial transactions, and other logistics in support of these events.Annually, the event registration team assists with more than 200 events per year. A single event mailing list may be as large as 143,000 if all alumni are included in that designated event.These events may be either physical or virtual events.
The Program Coordinator must have the ability to organize, manage, and complete multiple complex projects and tasks simultaneously with thoroughness, accuracy, timeliness, initiative, and sound judgment, and to work with minimal supervision on these projects.The Program Coordinator may exercise supervision over temporary or student staff in support of these efforts and/or in support of special events for Duke University.
Work Performed
Structure, coordinate, and administer registration websites and communications for events and special programs that cultivate, foster alumni relations, and provide recognition such as, but not limited to dinners, luncheons, receptions, and conferences for donors to the university. Make operational and programmatic decisions about these events that have an impact on the successful achievement of overall program strategies and objectives; develop, coordinate, and advise staff participating in the event regarding programmatic policy.
Specific duties to plan events include:
Manage Event Communication with both Internal and External Constituents
Connect internal and external constituents with events. Specific duties include:
Data Management - Manage Event Response and Participation Documentation
Manage Financial Documentation for Designated Events
Manage financial components of event registrations including payment and refund processing via DukePay, Point-of-sale processing, and maintaining PCI (payment card industry) compliance. Make decisions about the appropriateness of refunds.Comply with University policies regarding these financial transactions.
Support events on-site as needed
Perform other related duties incidental to the work described herein.
Preferred Qualifications
Candidate must have a keen attention to detail. Candidate must be able to express ideas clearly, concisely, logically, and in accurate grammatical written and verbal form. A high level of professionalism and accuracy is a must, as well as the ability to multi-task. Experience with graphic design and special events is a definite plus.
Preferred Computer Skills
Microsoft Office: Excel, Word, and Access. Cvent certification preferred, prior experience with event platform software (Cvent)
Behavioral Competencies
Work requires analytical, communication, and organizational skills generally acquired through the completion of a bachelor's degree program.
Work requires one year of experience in program administration or AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE involving academic, instructional, or counseling activities to acquire skills necessary to plan, coordinate, and implement a variety of program activities and events.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
Full Time
$60k-80k (estimate)
07/13/2024
08/05/2024
dukes.com
SYRACUSE, NY
50 - 100
Private
KEVIN DUKE
$10M - $50M