Associate Director of Events

Salary: Commensurate with experience

Benefits: Generous benefits include paid time off including holidays and vacation, retirement match, and tuition remission for employee and dependents. Details at www.duq.edu/benefits

Location: Conference and Events Services

Position Status: Full-time                                            

Hours: Varied

Position Number: 241268/10-1002         

FLSA Status: Exempt

POSITION SUMMARY:

The Associate Director role entails overseeing the scheduling, coordination, and execution of events that are managed by the Office of Conference and Event Services. The Associate Director position will be responsible for the coordination of University and externally sponsored events. Acting as the primary contact point for event planning and execution, the Associate Director collaborates with various campus service departments to offer guidance and facilitate access to necessary resources, ensuring the success of each event.

DUTIES AND RESPONSIBILITIES:

• Serves as lead coordinator for the planning and execution of assigned University Faculty and Staff events.
• Administer the administrative, contractual, and financial aspects of all externally sponsored events.
• Serves as the lead coordinator for the planning and execution of assigned externally sponsored events, including but not limited to conferences, special events and wedding receptions. Includes on-site event coverage, including nights and weekends.
• Fluently navigates software solutions utilized by the Department to include but not limited to 25Live, Social Tables, Marching Order and CVENT. Proficiencies must include resource management, training and support, scheduling, diagraming, and reporting. 
• Directs logistical planning which may include signage, décor, food service, audio visual services, and/or lighting requirements. Conducts conference calls, site-visits, and production meetings as necessary.
• Supervises the Assistant Director of Events, conduct appropriate training when necessary.
• Supervises work of others, including planning, assigning and scheduling work, reviewing work and ensuring quality standards, training staff and overseeing their productivity. May offer recommendations for hiring, termination and pay adjustments, but does not have responsibility for making these decisions.
• Completes other duties as assigned.

REQUIREMENTS:

Minimum qualifications:

Bachelor’s degree in marketing, communications, hospitality management or business management from an accredited institution and 5 years of work-related experience.

Event and venue management experience, including budgetary and business process management experience.

Preferred qualifications:

Experience with 25Live, Social Tables and CVENT or a similar event management database.

Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:

Knowledge:

Knowledge of event planning, operations, and execution

Knowledge of policy development in operations and business process management

Budget management knowledge

Skills:

Strong written and verbal communication skills

Exceptional analytical, time management, and organizational skills

Ability to plan and manage multiple projects simultaneously

Abilities:

Ability to work successfully with frequent interruptions

Highly detailed and processed oriented

Ability to work independently, as well as in cross-functional team environments

Ability to remain calm and react quickly in high pressure situations

Commitment to the University’s values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University’s Mission. Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).

Ability to establish and maintain effective working relationships with the University Community.

Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

APPLICATION INSTRUCTIONS:

SUBMIT APPLICATION ONLINE: https://duq.csod.com/ats/careersite/JobDetails.aspx?id=1111&site=1

Applicants are asked to submit a cover letter, resume, and contact information for three professional references.

Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty and staff that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).

We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission.

Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.