Externship Program Coordinator– Thomas R. Kline School of Law of Duquesne University

Salary: $20.00 per hour
Location: Tribone Center Law Clinic
Position Status: Varied (20 hours per week)
Position Number: 820004/60-029                
FLSA Status: Non-exempt

POSITION SUMMARY:

The Externship Program Coordinator will serve in a support capacity working alongside the Tribone Center for Clinical Legal Education Clinical Director, Externship and Pro Bono Program Director and Assistant Dean of Career Services to coordinate and perform daily operational duties with respect to externship and pro bono related projects and programs for the Thomas R. Kline School of Law.

DUTIES AND RESPONSIBILITIES:

Teach externship seminars such as:

• Judicial
• Non-Profit
• Government
• Advanced
• Summer General Intensive Program
• High Credit Externship

Train site supervisors and conduct externship site inspections

Work to continue to grow the externship program

Advertise and screen externship opportunities and developing policies and procedures as needed

Schedule site visits, orientations and tracking of externship and clinical students using the Externship 12Twenty platform

Develop and conduct programming to enhance student and employer interactions; and communicating, marketing, and providing reports on activities and outcomes

Maintain contact with academic departments and providing information on externship and clinical offerings

Create and distribute marketing and promotional materials for the department

Create and distribute program materials including Externship Student Handbook and Externship Field Supervisor Handbook 

Work with Marketing and the Executive Director to create departmental marketing strategies internally & externally

Track and update externship data, including externship placements, student timesheets, etc.

Design and create site maps for the externship webpages, creating and updating content on externship webpages, and updating placement information on the law school’s website

Coordinate and assist the Externship Director with the creation and implementation of new externship opportunities

Perform departmental correspondence including responding to emails, phone calls, and in person visits from students

Prepare for and conduct externship orientation session

Prepare for and attend Judicial, Government, and Public Interest Law Reception

Prepare for and attend Externship Open House

Schedule meetings with 1L, 2L and 3L students interested in externships for following semester

Contact externship placement locations before beginning of semester to determine placement availability

Follow up with students and externship placement locations

Review students’ externship application materials (resumes and cover letters)

Prepare and send out regular email blasts announcing available externship positions

Work with career services office to determine available placements and advertising of the same

Keep track of ongoing externship applications over the course of the semester

Keep track of student’s timesheets to make sure they are keeping up with externship hours

Review mid-semester and final externship evaluations

Meet with students outside of class as needed

Keep track of federal/state court trial schedule to allow students to observe, and set up meetings with court staff/law clerks to give students and opportunity to ask questions

Work with exchange and LLM students to facilitate placement

 Represent the externship program to the University, Law School, local, national and international community.

 Evaluate the professional performance of the externship faculty in their capacity of externship teaching

 Supervision and management of the Pro Bono/Public Service program. This includes:

• Management of opportunities to for students to participate in
• Organizing new opportunities for the students to participate in
• Coordinate any trainings necessary for the placement of students and
• Manage and review students time provided to placements, including preparation for recognition at graduation.

Assist with course assignments, class scheduling and student registration.

Assist as needed, with the administration of operational details of the clinic such as facilities, technology and requirements for students.

Recommend Program changes to Director as needed.

Attend national and/or local conferences related to experiential and pro bono education.

Assist the Director, as needed, with representation of the Center to the University, Law School and community at large.

Performance of related duties as assigned by the Dean.

Completes other duties as assigned.

REQUIREMENTS:

Minimum qualifications:

JD

Preferred qualifications:

The ideal candidate will have a minimum of 1-2 years professional experience in the legal field.

Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:

Commitment to the University’s values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University’s Mission.  Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).

Ability to establish and maintain effective working relationships with the University Community.

 Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University.  The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

 APPLICATION INSTRUCTIONS:

Applicants are asked to submit a cover letter, resume, and contact information for three professional references.

Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty and staff that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).

We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission.

Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit.  Duquesne University is Catholic in mission and ecumenical in spirit.  Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.