Our stable energy client in the Greenway Plaza area is seeking a career-minded Administrative Assistant to join their legal team. This is an excellent opportunity with numerous benefits and a supportive work environment.

Key Positives:

• Position is open due to retirement
• The average employee tenure is 16 years
• Hybrid schedule available after 90 days of employment
• Exemplary benefits package with a flexible schedule (e.g., 7 AM-4 PM, 7:30 AM-4:30 PM, 8 AM-5 PM)
• Wonderful management team
• Substantive and challenging work

Job Summary:

In this role, you will provide the legal team with comprehensive clerical and administrative support, ensuring smooth and efficient department operations.

Primary Responsibilities:

• Review and submit timesheets
• Maintain office supplies for the department
• Route invoices for approval
• Prepare expense and reimbursement reports
• Distribute mail
• Assist in department budget monitoring
• Schedule meetings, conference rooms, and travel arrangements
• Provide administrative support for regulatory filings, weekly reports, and correspondence
• Perform other administrative duties, including typing, copying, maintaining department files, and preparing/proofreading correspondence

Required Skills, Knowledge, and Experience:

• Minimum of 5 years of administrative experience
• Excellent verbal and written communication skills
• Strong customer focus and highly professional demeanor
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), MS Teams, and SharePoint
• Ability to multi-task, prioritize tasks effectively, and work independently
• Strong interpersonal skills with the ability to work well with diverse teams
• High level of integrity and confidentiality