Executive Assistant

Property Management Company is looking for an Executive Assistant to assist the Chief Operations Manager. This is a full-time position where the candidate will work closely with the senior staff to provide administrative support across the board to various departments. This includes managing emails, composing letters, transcription and translations, follow-ups to meet deadlines, meeting coordination/preparation, research, and assistance with a variety of projects. Strong attention to detail and organizational skills are required, as well as experience working with highly confidential information.

Additional Job duties and Skills:

· Assist Chief Operations Manager with wide variety of projects assigned by the President of the company

· Assist Chief Operations Manager on scheduling contractors, updating project timelines, gathering bookkeeping reports & work order progress report

· Coordinate executive communications across multiple channels including phone calls, email, and Microsoft Teams

· Assist with management: including scheduling meetings and appointments as well as managing travel itineraries

· Prepare internal and external documents for team members and business partners

· Screen and direct incoming calls and take messages

· Assist in community and employee engagement and coordination.

· Help optimize office procedures and use of productivity tools

· Have a demonstrated ability to be flexible and adaptable to meet the dynamic nature of the company

· Have a proactive and self-motivated approach, and be able to work independently with minimal supervision

· Have the ability to manage multiple tasks with a strong attention to detail in a high-performing, fast-paced work environment with a sense of humor

Position Requirements:

· Must be completely fluent (Reading/Writing/Speaking) in English and Spanish

· Advanced computer skills using Microsoft Office suite, Zoom, Teams, and Adobe PDF

· Strong presence and excellent communication skills

License/Certification:

· Valid driver’s license with a clean driving record (Required)

Experience:

· 2 years’ experience working in customer service, education or administrative field

· Verifiable work history that shows professional skills and experience

Education:

· Bachelor’s Degree or equivalent is preferred

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Executive administrative support: 2 years (Preferred)
• Microsoft Office: 2 years (Required)

Language:

• Spanish Fluently (Read/Write/Speak) (Required)
• English Fluently (Read/Write/Speak) (Required)

License/Certification:

• Driver's License (Required)

Ability to Relocate:

• East Boston, MA 02128: Relocate before starting work (Required)

Work Location: In person