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Executive Assistant
Property Management Company is looking for an Executive Assistant to assist the Chief Operations Manager. This is a full-time position where the candidate will work closely with the senior staff to provide administrative support across the board to various departments. This includes managing emails, composing letters, transcription and translations, follow-ups to meet deadlines, meeting coordination/preparation, research, and assistance with a variety of projects. Strong attention to detail and organizational skills are required, as well as experience working with highly confidential information.
Additional Job duties and Skills:
· Assist Chief Operations Manager with wide variety of projects assigned by the President of the company
· Assist Chief Operations Manager on scheduling contractors, updating project timelines, gathering bookkeeping reports & work order progress report
· Coordinate executive communications across multiple channels including phone calls, email, and Microsoft Teams
· Assist with management: including scheduling meetings and appointments as well as managing travel itineraries
· Prepare internal and external documents for team members and business partners
· Screen and direct incoming calls and take messages
· Assist in community and employee engagement and coordination.
· Help optimize office procedures and use of productivity tools
· Have a demonstrated ability to be flexible and adaptable to meet the dynamic nature of the company
· Have a proactive and self-motivated approach, and be able to work independently with minimal supervision
· Have the ability to manage multiple tasks with a strong attention to detail in a high-performing, fast-paced work environment with a sense of humor
Position Requirements:
· Must be completely fluent (Reading/Writing/Speaking) in English and Spanish
· Advanced computer skills using Microsoft Office suite, Zoom, Teams, and Adobe PDF
· Strong presence and excellent communication skills
License/Certification:
· Valid driver’s license with a clean driving record (Required)
Experience:
· 2 years’ experience working in customer service, education or administrative field
· Verifiable work history that shows professional skills and experience
Education:
· Bachelor’s Degree or equivalent is preferred
Job Type: Full-time
Benefits:
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Ability to Relocate:
Work Location: In person
Full Time
$80k-101k (estimate)
07/12/2024
08/07/2024
The job skills required for Executive Assistant include Administrative Support, Scheduling, Microsoft Office, Coordination, Attention to Detail, Customer Service, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.