The Position

ONLY the first 150 qualified application materials will be accepted by the Recruitment Division

online at www.ebmud.com during the filing period

An immediate position is available at East Bay Municipal Utility District's (EBMUD) Stockton Center in Stockton, California and is approximately 70 miles from EBMUD headquarters in Oakland.

Under direction, the Senior Administrative Clerk will perform varied and complex clerical and administrative duties. The individual will work independently and must possess effective judgment, analytical, and decision-making skills as well as a detail orientation and may provide lead direction for subordinate clerical staff.

Because of the distance of EBMUD's Stockton, Lodi, Pardee, and Mokelumne offices from EBMUD's headquarters, the Senior Administrative Clerk must be able to function in a remote office location without local support from other EBMUD functional staff (IT, Purchasing, Accounting, etc.

The Senior Administrative Clerk may need to routinely report to or travel to one or more of the above noted office locations on a regular and ongoing basis.

Typical duties the position include :

• Providing information to the public or to EBMUD staff, requiring the use of judgment, and interpretation of rules, policies, and procedures.
• Providing lead direction to one or more clerical staff, including scheduling, assigning and reviewing work.
• Researching, assembling, and summarizing information from a variety of sources for completion of forms and for periodic or special reports;

making statistical and other calculations as required.

Organizing and maintaining various departmental or general EBMUD files, including suspense files; initiating follow-up procedures where required;

developing new filing systems and purging existing files as needed.

Attending to a variety of office administrative details such as ordering supplies within established limits, arranging for the maintenance or repair of office equipment, transmitting information to supervision, and keeping reference manuals and similar material up to date.

Troubleshooting problems with office equipment such as computers, scanners, copiers and phone systems.

Inputting, monitoring. retrieving and tracking data and statistics supporting the administration of assigned systems and procedures;

auditing data to identify trends and issues.

• Typing a variety of material including reports, letters, memos, forms, and similar material from rough drafts, plain or corrected copy, or verbal instructions.
• Organizing own work, setting priorities, and assuring that necessary deadlines are met; coordinating with other EBMUD units to ensure timely completion of work.
• Proofreading and checking written materials for grammatical, clerical and arithmetic accuracy and completeness, and for compliance with established standards and procedures;

making corrections as required.

Performing a variety of personnel-related activities as assigned; preparing personnel action forms; participating in clerical activities involving recruitment, compensation, and employee status changes;

new employee orientation, registering employees for training classes and other appointments.

Performing a variety of general clerical duties such as processing electronic timesheets and payroll reports, preparing purchase orders, expense reports, periodic reports of activities, and other documents and reports as necessary.

The most competitive candidates for positions will possess the following characteristics :

• Experience with or ability to quickly learn specialized software programs and applications specific to the work unit, including web-based and web-related applications.
• Must be resourceful and be able to work independently.
• Ability to adapt to changing priorities and demands.
• Must have the ability to prepare, coordinate and track a variety of documents including service contracts, budget, accounts payable and purchasing documents, hydropower and other materials pertinent to the functioning of the Aqueduct Section and Water Supply Division.
• Ability to quickly learn and apply complex policies, procedures, and regulations.

The initial monthly salary for Senior Administrative Clerk is $7,372 per month increasing to, $7,741, $8,128, $8,534 and $8,961 after 6, 18, 30, and 42 months, respectively.

EBMUD is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, creed, sex, gender, gender identity (including transgender status), gender expression, marital or registered domestic partnership status, age for individuals age forty or older, national origin, ancestry, disability (mental or physical), medical condition (cancer and genetic characteristics), genetic information, sexual orientation, military and veterans status, family or medical leave status, pregnancy (including childbirth, lactation or related medical condition), pregnancy disability leave status, domestic violence victim status, political affiliation, and other categories protected by federal, state and / or local laws.

Requirements

The Senior Administrative Clerk position requires highly developed critical thinking, independent judgment, and administrative skills.

1.A high school diploma or its equivalent.

2.Two years of responsible, journey-level clerical experience.

3.Senior Administrative Clerk positions may require a typing speed of minimum 45 words per minute.

4.Possession of a valid California driver's license and a satisfactory driving record in order to drive to other areas and occasionally to other offices as needed.

6.Willingness to work overtime as needed.

Equivalent combinations of education and experience may be considered. To be considered under the "equivalent combination of education and experience" provision, it is your responsibility to include in your application materials written evidence of employment performed at the level of the typical duties of this position and / or coursework in subject areas directly related to this position.

For more information, see our FAQ page at http : / / www.ebmud.com / jobs / job-resources / job-faqs-frequently-asked-questions / .

The Selection Process

1.Submit a completed EBMUD application online at www.ebmud.com by 4 : 30 p.m., Friday, June 28, 2024. It is important that your application include all relevant education and experience.

Incomplete applications may be rejected. Should you respond with comments such as "see resume" your application may not be considered.

2.Candidates must achieve a passing score on each test part to advance to the next step in the selection process.

3.Application materials will be reviewed and those applicants meeting the minimum requirements will be invited to an in-person written test tentatively scheduled for Saturday, July 13, 2024.

4. Candidates with the highest scores on the written test will be invited to an online performance test (which will include speed typing, Microsoft Word and Microsoft Excel subtests) the week of July 22, 2024, and a panel interview tentatively scheduled for early August 2024.

5.Candidates who successfully pass all parts of the test process will be placed on the hiring list in rank order for further consideration to fill the current regular vacancy, as well as others occurring over the next 12 to 24 months in the Stockton office.

6.Only candidates with passing scores on specific performance test components (i.e., Microsoft Word, Microsoft Excel) will be considered for openings that require these skills.

7.EBMUD will obtain and review driving records for those candidates being considered for openings that require a California driver's license.

8.The probation period for this position is 6 months. For those holding civil service status the probation period is 6 months.

9.All employment offers are conditional, pending the results of a Live Scan background screening. All selected finalists must participate in the Live Scan background screening process to remain in consideration for EBMUD employment.

Supplemental Information

In order to continue in the selection process for Senior Administrative Clerk, you must answer all of the following questions.

It is important that your application include all relevant education and experience. Incomplete applications may be rejected.

Should you respond with comments such as "see resume" your application may not be considered.

Note that your employment history will be verified during this selection process, and you may be disqualified if : 1) you do not meet the job requirements;

2) your responses to the supplemental questions are inaccurate; OR 3) if you do not accept the working conditions of the positions.

Last updated : 2024-06-18