*This Position is Located in Panama City, FL*

Purpose

This job description is a general description of the essential job functions and is not an employment contract. Position requirements, skills, and abilities included in this job description have been determined to be the minimal standards recommended for the position. Eastern Shipbuilding Group Inc. reserves the right to increase, modify, or reduce the position requirements, skills, and abilities included in this job description. The duties, responsibilities, and requirements described should not be interpreted as an all-inclusive or comprehensive listing of all activities, duties, or responsibilities that are associated with this job. All employees of Eastern Shipbuilding Group, Inc. are expected to perform the duties as assigned by Eastern Shipbuilding Group, Inc., supervisory/management personnel, regardless of job title or routine job duties.

In accordance with the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. However, no accommodation will be made which may pose serious health or safety risks to the employee or others or which impose an undue hardship on Eastern Shipbuilding. The headings in this Job Description are for convenience only.

Functions

Provides administrative and clerical support to the Department Managers and staff to ensure the efficient operation of the office. They assist in daily office needs and manage the department’s and company’s general administrative activities through a variety of concepts, practices, and procedures.

Essential Duties and Responsibilities: Because Eastern Shipbuilding is continually growing to meet the needs of our customers, the essential duties and responsibilities may expand to include more than described.

• Regular attendance at work and the ability to work flexible hours, including overtime, weekends, and holidays.
• Work independently and within a team on special nonrecurring and ongoing projects exercising diplomacy and tact.
• Perform clerical work including scheduling appointments, tracking assignment statuses, and typing routine correspondence.
• Answer the telephone and give information to callers, take messages, or transfer calls to appropriate individuals.
• Make copies of correspondence and other printed material.
• Use standard office equipment such as computers, phones, photocopiers, fax machines, and filing cabinets.
• Maintain appropriate levels and monitor office supplies, equipment, and other materials.
• Conduct research and collect and distribute information/documents.
• Organize and schedule appointments.
• Plan meetings, take detailed minutes, and distribute them appropriately to attendees.
• Manage multiple calendars.
• Maintain contact lists.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
• May handle confidential and time-sensitive data.
• Assist in the preparation of regularly scheduled reports.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers
• Perform other duties as instructed.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Reporting Relationship

This position will report to the Department Manager.

Job Requirements

Qualifications

Education/Experience: High school diploma or GED equivalent plus at least 6 months of experience providing administrative support. Working knowledge of standard office administrative practices and procedures is required. An equivalent combination of education and experience may be considered.

Skills: Intermediate-level Microsoft Windows, Word, Excel, PowerPoint, and Outlook strongly preferred. The ability to read and interpret documents such as safety rules, Company policies/procedures, and governmental regulations is also a plus. Effective written and verbal communication skills are required. Ability to apply common sense understanding to carry out written and verbal instructions required. Ability to multi-task and work in a fast-paced environment and have attention to detail required.

Behavioral Attributes: Integrity, flexibility/adaptability, initiative, interpersonal skills, attention to detail, and multi-tasking. Maintain the confidential integrity of details pertaining to Eastern Shipbuilding Group.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee may be exposed to the risk of electrical shock. The noise level in the environment is low to moderate, such as in an office environment.

Physical Activity/Requirements

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machines, and smartphones. While performing the duties of this job, the employee is regularly required to communicate. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Work Location: In person