Executive Assistant

Ready for a rewarding opportunity in the Financial Services Industry? Eclaro is looking for a Executive Assistant for our client in Jersey City, NJ.

Eclaro's client is a market-leading insurance company, providing property, casualty, and specialty insurance services within the United States. If you’re up to the challenge, then take a chance at this rewarding opportunity!

Responsibilities:

• General:
• Books travel
• Books meeting rooms in JC
• Expense reports (CFO and some of his direct reports)
• Coordinates Finance monthly birthday meetings/orders treats
• Schedules Corporate Finance monthly staff meetings
• Schedules Corporate Finance weekly coffee break
• Helps coordinate meetings
• Orders flowers as necessary, coordinates cards for departing employees
• Larger Tasks:
• IT and Facilities liaison system access, facilities access, new employee coordination
• Coordinates Finance Lunch & Learns works with other staff to gather topics, reach out to potential speakers, and ultimately schedule out the full year, one per month.
• Stat/Tax team Support:
• Gets signatures for statements/tax returns
• Does mailings (return receipt, FedEx, etc.)
• Notarizes documents
• Future possibilities, in addition to the above:
• Close calendar coordination
• Board slides
• NA & WW MD&A prep
• Statutory audited financial statements prep, changes
• Other presentations

Required Skills:

• A high degree of discretion and integrity is needed as the Finance EA will have knowledge of and deal with issues of a sensitive and confidential nature
• Advanced Software Skills: Outlook, Excel, Word, PowerPoint, Visio (for finance org chart), DocuSign