This job is in Bloomfield Hills, MI and requires in-person office work.

We are a solar EPC and Energy management company serving agriculture, manufacturing and many commercial sectors.

Looking for an Administrative Assistant for a construction company

Preferred experience:

Quickbooks, Excel, Purchase Orders, Invoicing, Service Calls, Accounts Receivables and Accounts Payables.

We are seeking an Administrative Assistant for a Construction Company to join our team!

You will perform clerical and administrative functions such as AR, AP and customer service for the solar company to drive company success. In addition, you are responsible for taking care of the property and coordinating property related issues with vendors.

Responsibilities:

Draft correspondences and other formal documents

Plan and schedule appointments and trade show events

Manage documents and organized filing systems

Perform all other office tasks, scan materials and upload to file server

Must be proficient with Excel and Word

Perform general office duties, such as filing and answering telephones.

Generate monthly billing for rent or maintenance expenses to tenants.

•Collect funds from tenants and handle deposits and accounts receivable schedule.

•Contact tenants concerning past due balances

*Contact vendors for property management repair issues and such

Reconcile monthly records for bank and credit card transactions.

Manage tenant maintenance issues.

*plan, schedule, and coordinate general maintenance.

•Solicit and analyze bids from contractors for repairs, renovations, and maintenance.

Main receptionist and customer point of contact.

• If you are a detail-oriented people person ready to be a part of a great team where what you do matters, this is the job for you!
• Qualifications
• Excellent problem-solving skills
• Self-started who can independently complete tasks on schedule
• Dependable, detail-oriented, and organized
• Excellent written and verbal communication skills
• Experience in Microsoft Office Suite

Qualifications:

• Microsoft Office knowledge (primarily Outlook, Word, Excel, Powerpoint & Visio).
• QuickBooks Job Costing, Bank Reconciliation experience is a must.
• Proactive personality and character demonstrating an ability to complete activities.
• Strong verbal, organizational, technical ability, and people skills a MUST.
• Strong organizational logical thinking skills.
• Ability to manage many tasks and to prioritize appropriately.
• Ability to maintain confidentiality and handle all conversations / interactions with the utmost professionalism.
• Previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills

Minimum Qualifications:

Education: High School Graduate, College Degree Preferred

Job Type: Full-time

• Desired Skills & Experience:
• Real estate license
• Minimum of 7years of admin / property management/ property admin, general ledger & bookkeeping experience
• Proficient in Microsoft Office
• Ability to learn new software systems quickly.
• Detail oriented, strong organizational skills, and able to prioritize.
• Must be able to multi-task and handle multiple priorities in a fast-paced environment.
• Demonstrate consistency in values, work ethic, and commitment to excellence.
• Understanding and commitment to client satisfaction
• Team oriented with the ability to work independently on own tasks.
• Enthusiasm in accounting and real estate
• Construction, job costing, inventory management and contract management experience preferred.
• QuickBooks Desktop Contractor Edition 2024 [ desired]

Job Type: Full-time

• Pay: $45,000 - $50,000.00 per year
• Full Benefits:
• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office [ onsite ]
• Work Location: In person

Industry

• Real estate
• Contruction
• Commercial & Industrial

Employment Type

• Full-time