We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to the General Manager assisting in daily office needs and managing the community's general administrative activities.

Duties may include but are not limited to:

• Answering phones
• Greeting residents and guests as they enter the office
• Generate parking and guest parking passes
• Issue gym and pool passes to owners or authorized tenants
• Assist residents with inquiries related to their account or unit
• Manage the association web page including: the calendar of events, news, notices, meeting minutes, etc.
• Create flyers and assist in the organization of community events
• Scan and file all community-related documents
• Work with maintenance to issue new mailbox keys or make repairs as necessary
• Order office supplies as deemed necessary by the General Manager
• Work with all office equipment vendors to purchase and maintain office equipment (copiers, printers, computers, etc.).

Skills

• Proven experience as an administrative assistant or office admin assistant
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
• This position is part-time with days and times to be set by either management and/or the board of directors.