EDMONDS CENTER FOR THE ARTS / EDMONDS PUBLIC FACILITIES DISTRICT
POSITION: Rental Event Services Coordinator
EMPLOYMENT STATUS: Permanent, Full-Time, Variable Hours, Non-Exempt
REPORTS TO: Rental Event Services Manager
POSITION SALARY RANGE: $44,750-$55,000; STARTING SALARY RANGE: $45,000-$52,000
BENEFITS: This position is eligible for a competitive package including:
• Medical, Dental, Vision • Participation in the Washington State PERS retirement plan and ability to enroll in the
Deferred Compensation Plan. • Company paid LTD and Life Insurance, with option to enroll in voluntary plans. •
Employee Assistance Program (EAP) • Healthcare & Daycare Flexible Savings Accounts (FSA)•Up to 10 days of
vacation time per year, up to 12 days of sick time per year, and 12 paid holidays per year.
Position Summary:
Working under the direction of the Rental Events Services Manager (RESM), the Rental Event Services Coordinator
(RESC) will support the rentals department with coordinating the use of the Edmonds Center for the Arts venue.
The RESC coordinates the rental client experience from inquiry to event financial reconciliation and ensures a
high-quality, efficient experience for all. This is a high-volume environment where work productivity, process
efficiency, and effective communication skills are a must. The RESC works a flexible schedule as night and
weekend events are common and consistent.
This position coordinates daily rental operations, collaborates with other rental department employees,
coordinates with other ECA departments (production/advancement services, ticketing, front of house, marketing,
accounting), and provides input on the development and implementation of policies and processes for these areas
as it relates to rental events. In facilitating the needs of a variety of events, this position has a high level of
interaction with professional touring artists as well as community-based partners, volunteers, and performers with
a wide range of experience levels. Ensuring that every client has a positive and safe experience at Edmonds Center
for the Arts is our highest priority. Like all employees at EPFD/ECA, the RESC must collaborate well with all team
members and remain committed to EPFD/ECA’s mission, goals, and values, while contributing to their evolution.
A RESC at EPFD/ECA is committed to justice, equity, diversity, and inclusion, and strives to continuously reflect
these values within both internal and external relationships. An EPFD/ECA RESC values a diverse team, is
welcoming of different perspectives and approaches, and makes sure that their colleagues and partners feel
valued and empowered.
Essential Functions
Event Administration & Coordination

• Field rental inquiries in a timely manner and provide potential clients with specific information relating to

• Schedule and coordinate between all events that take place at ECA, including external and internal clients.
• Work with various departments to advance and execute all event logistics and operational needs for rental

to detail. Work with clients to suggest ways to design their events to best take advantage of the venue (e.g.,
marketing packages).

Business Development and Revenue Generation:

• Assist the RESM to identify and pursue relationships with new clients including promoters and commercial

• Prepare contracts and addendums with clients for review by RESM.

• Provide information from scheduling software, historic trends, and current prospective opportunities, when

• Draft invoices to clients for RESM approval, work with rentals department to follow up on outstanding

• Assist with the annual review and revising of pricing models with executive leadership and appropriate

• Ensure all credit card receipts, check requests, vendor invoices, and other financial records are submitted to

Rental Event Management & Operations:

• Request maintenance and repairs in common areas to maintain the appearance of the building, as

• Assist with the review and update of the Event Management Handbook on a regular basis; conduct event

• Work with RESM to identify best practices and trends in the industry and adapt rental event services

PREFERRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent computer skills, including event management software; Microsoft Excel (arithmetic functions),

• Familiarity with the industry the company operates in, including market trends, competitors, and potential

• Familiarity of sales techniques, marketing strategies, and customer acquisition methods.

equipment.
QUALIFICATIONS, EDUCATION AND EXPERIENCE:

• Associates degree or equivalent in Arts Administration or in related field, OR equivalent combination of

• 2-3 years direct experience working in event management, facilities, hospitality, or theatre operations: or

• A minimum of 1 years’ relevant experience in contract administration, a plus.
• Solid understanding of financial information and data
• Current CPR/First Aid Certification.
• Crowd Control Certification.

WORKING CONDITIONS:
This position may have a moderate to high stress level associated with dealing with crowds of public visitors. The
environment is mainly indoors, however position may be required to work outdoors and exposed to the elements
(heat, rain, etc.). Potential hazards involving high places, working under structures such as lighting equipment and
beams.
This is a full-time position; hours of work must be flexible and varied to meet the demands of the events of the
facility. Must be able to work extended and/or irregular hours including day, nights, weekends, and holidays, as
needed.

• Must be able to continuously stand or walk for extended periods.
• May require lifting, climbing, carrying, bending, stooping, squatting, and kneeling for extended periods of

accurate information in these situations.

APPLICATION REQUIREMENTS:
Please send cover letter describing qualifications, resume, three references, completed EPFD/ECA Application
Form and Voluntary EEO Survey (available for download at https://www.edmondscenterforthearts.org/who-we-
are/employment) to careers AT ec4arts.org OR Rental Event Services Coordinator Search, Edmonds Center for
the Arts, 410 4th Ave N, Edmonds, WA 98020. No phone calls please.

Edmonds Public Facilities District/Edmonds Center for the Arts is an Equal Opportunity Employer and is
committed to advancing equity through our work and to becoming a more inclusive organization. People of
color and others with underrepresented identities are strongly encouraged to apply.
NOTE: Pursuant to the Immigration Reform and Control Act, all new employees must present acceptable
documents verifying identity, and authorization to be employed in the United States. Additionally, all applicants
must possess a valid Driver’s License.
NOTE: An EPFD/ECA Application Form is required for all EPFD/ECA job openings. It is important that you review
the application carefully. A candidate may be disqualified due to an incomplete application form. Any
individual requiring ADA accommodation during any part of the selection process should advise EPFD/ECA of
the need.