Position Summary
Under the direction of the Controller, this position performs a wide variety of technical accounting work, including financial transaction coding, establishment and maintenance of accounting records for reporting, and control activities.
Reporting Relationship
This position reports to the Controller and has frequent contact with Department Heads and other organizational staff.
Essential Functions
The following duties are normal for this position and should not be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Responsible for accounts payable processes, including verifying expenses and posting transactions involving cash receipts, disbursements, and/or accounts payable and accounts receivable to general ledger accounts using FENext and Expense Module
Accounts Payable

• Receive, organize, and properly enter all accounts payable invoices.
• Track all correspondence with vendors and resolve vendor inquiries as it pertains to the payable function.
• Administer employee expenditures, including but not limited to credit card statements and expense reimbursements.
• Process bi-weekly AP check runs and instructor check runs on a timely base
• Process and record automatic ACH, EFT, and wire payments received at the bank.
• Maintain accurate filing of invoices and payments.
• Stay proactive in obtaining all necessary invoices on a timely basis
• Preparation and distribution of annual IRS Form 1099 for applicable payees.
• Execute daily processes and controls accurately and in a timely manner, ensuring compliance with finance and organization policies

General Accounts Receivable

• Collaborate with Staff Accountant to ensure membership and donor payments are allocated correctly
• Process and record daily Tessitura, POS transactions, wire, and ACH payments received through the bank in the accounting system.
• Deposit daily bank deposits

Month-End and Reporting

• Perform monthly general ledger account reconciliation as assigned by the Controller.
• Run and prepare monthly directors, managers, program managers, and leads financial reports for the Controller to review and perform analysis.

Administrative support

• Assists the Staff Accountant in distributing acknowledgment letters twice a week.
• Assists the Staff Accountant in mailing monthly membership renewal letters and monthly reminders to those contributing via family foundation or donor-advised funds.
• Assist the Staff Accountant in distributing pledge reminders, new member quarterly letters, and mailing lists.
• Maintain company contracts, ensuring appropriate filing conventions and document retention.
• Assists the Controller and Staff Accountant with providing staff training on internal finance processes/procedures.

Other Responsibilities

• Assist the Controller and Staff Accountant with annual audit, 990, and other annual basis reporting processes.
• Handle highly confidential information, including payroll.
• Acts in ways that reflect favorably on the Art Center and maintains professional standards in the quality of performance and demonstration of concern for the Art Center's collection, programs, and facilities. Adheres to the Des Moines Art Center Code of Ethics, Employee Handbook, and other organizational policies.

Qualifications, Knowledge, Skills and Abilities

• Minimum two (2) years of experience in an accounting or finance position
• Non-profit experience is preferred
• Knowledge of standard accounting practices and procedures.
• Demonstrated high proficiency with Microsoft Office, particularly with Microsoft Excel.
• Strong organizational and communication skills. Interacts effectively with staff across the organization.
• Attention to detail and ensuring accuracy of data.
• Ability to take direction and perform successfully independently and as a team member.
• Ensures compliance with accounting standards, grant requirements, and internal policies and procedures in all activities performed.

Required Education, Experience, and/or Certification
Bachelor's degree in Accounting
Decision Making
Direction and supervision are received from the Controller
Special Considerations (Work Environment, Schedule, etc.)

• This position offers a hybrid work schedule in the office and remotely.
• Periodic deadlines require long hours