Position Available: Admissions Assistant – Syracuse (Part-Time)

Performs complex administrative tasks and provides administrative support to a department head, or manager. May also train clerical support staff. 

Position Schedule: Part-Time, Monday - Friday, 4-Hour Days, 20-Hours Total Weekly 

Responsibilities: 

• Types up business letters, memorandums, reports, charts, etc.
• Composes and prepares routine correspondences for signatures.
• Establishes and maintains confidential files and records.
• Proofreads and corrects grammatical, punctual, and spelling errors.
• Maintains calendars and schedules appointments; sends/receives incoming and outgoing mail and faxes; and follows up on dates for action items.
• Attends departmental meetings; takes notes, prepares and distributes meeting minutes.
• Orients new personnel to Job Corps as well as the center’s policies and procedures.
• Answers telephones and directs calls to the appropriate people.
• Orders and maintains office supplies and equipment. 
• Operates office machines and instructs others in doing so also.

Note: This job description is not intended to be all-inclusive. Employees will perform other related duties to meet the organization's ongoing needs. 

Skills/Competencies:

• Ability to generate standard business letters, forms, contracts, proposals, presentations, etc. 
• Strong understanding and ability to use Internet search engines
• Excellent interpersonal skills and communication skills both verbal and written
• Meticulous documentation, and recording skills
• Excellent time management and organizational skills
• Ability to Multi-Task
• Proficient in using computer software such as Microsoft Word, Excel, PowerPoint, Desktop Publishing, Outlook, etc. 
• Ability to operate office equipment 

Educational Requirements:

• High School Diploma or equivalent
• Three years’ experience preferred 
• Must have a valid NYS Driver’s License with an acceptable driving record

Benefits: N/A

ADA Requirements:

Under the Americans with Disability Act, requirements may be made to accommodate disabled individuals reasonably. However, no accommodation may be made which may pose serious health, or safety risks to the employee, or others, or which impose any undue hardship on the company. 

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. The term "Qualified Individual with Disability," means an individual with a disability who with, or without reasonable accommodations, can perform the essential functions of the position. 

Physical Activities:

• Reading, writing, and communicating fluently in English
• Hearing and speaking to express ideas and, or exchange information in person, or over the telephone
• Seeing to read labels, posters, documents, PC Screens, etc. 
• Sitting, standing, moving about, or walking for occasional, or frequent periods
• Dexterity of hands and fingers to operate a computer keyboard and other office equipment
• Kneeling, and bending at the waist, stooping and reaching overhead 
• Retrieving and storing files and supplies; occasionally carrying and, or lifting light objects

 Working Conditions:

• Campus and office setting
• Indoor and outdoor environment 

Oneonta Job Corps provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, or related condition), age, national origin or ancestry, citizenship, disability, marital status, sexual orientation, gender identity or expression (including transgender status), genetic predisposition or carrier status, military or veteran status, familial status, status a victim of domestic violence, or any other status protected by law.

As of September 17, 2023 - Under the NYS DOL Pay Transparency Law, employers are prohibited from retaliating against employees who discuss their compensation with coworkers.

Discover Job Corps, who we are, what we do, who we serve, eligibility requirements, and more. https://oneonta.jobcorps.gov/