Job Summary: This pivotal role serves as a cornerstone in supporting the Fleet department at our Hauppauge, NY location, providing indispensable administrative assistance.

Responsibilities:

• Obtain requisite approval signatures for requisitions and meticulously process them with PO/AP, ensuring seamless transactions.
• Oversee the procurement and cancellation of EZ Passes, as well as the addition and removal of vehicles from both EZ Pass and WEX systems.
• Efficiently collect, organize, and maintain all paperwork, encompassing timesheets, invoices, and more.
• Monitor and ensure compliance with vehicle registration requirements.
• Skillfully generate Equipment Rental Purchase Orders against existing POs.
• Actively participate in weekly fleet meetings, contributing valuable insights and updates.
• Provide adept support for Milwaukee One-Key operations.
• Offer assistance to our 298 fleet with assorted tasks, demonstrating versatility and adaptability.
• Manage FMCSA/OSCAR/HUT/IFTA requirements with precision and attention to detail.
• Maintain a meticulous record of auction units and oversee related processes.
• Expertly identify unit numbers on mail and assign them to respective PCs, facilitating streamlined management of traffic violations, registrations, toll by plate, and other matters.

Qualifications:

• Associates Degree or higher.
• Minimum of 2 years’ experience in administrative support and a fast paced environment.
• Strong computer skills including web-based applications and MS Office (particularly Excel).
• Must have strong analytical, organizational, verbal, written, and communications skills.
• Must be highly motivated and self-directed.
• Must be able to work on a team, with various partners from start to finish.
• Viewpoint experience a plus.
• Experience in Automotive or Fleet industry preferred