Job Description

• Identifies, leads and manages procurement process improvement projects that support the strategic objectives and priorities of the company. Concentration on efficiency improvements in the Purchase to Pay (P2P) process throughout a variety of government and commercial customer contracts.
• Leads in the evaluation and execution of process improvement projects such as extracting data, creating process mapping, dissecting processes, creating a project charter, defining project objectives, scope, deliverables, stakeholders, resources, timelines, team, roles, responsibilities, etc.
• Creates an open dialogue with key stakeholders to design a problem solving and strategy building atmosphere for process improvement, efficiency gains and cost reduction opportunities in processes.
• Delivery of business cases to management and stakeholders with clear deliverables and quantifiable savings.
• Develops processes and procedures for existing and new projects for Procurement department
• Proactively support Director of Procurement with other procurement disciplines such as sourcing, category/supplier management, etc. where needed.
• Responsible for entire P2P process lifecycle for corresponding government and commercial. Managing a team of Purchasing Agents and their day to day responsibilities.

Key Accountabilities
Planning and Continuous Improvement
Support the Director of Procurement in the development and execution of the company Procurement Plan. Identifying opportunities to improve the performance of the department by continuous improvement that will lead to efficiency and cost savings. Performing organizational continuous spend analyses, contract analyses, category reviews and proposes actions & initiatives to include in the annual Procurement Plan.
Tendering
Execution of sourcing methodology and optimal supplier selection process such as: conduct internal and market analysis, determine selection criteria, develop and evaluate RFI and RFP, execute clarification meetings, communicate to bidders and cooperate with internal business partners.
Identify cost opportunities in organization to source and negotiate new contracts for tope categories.
Supplier Management
Manage supplier base in coordination with internal stakeholders by monitoring, evaluating and improving supplier performance as part of the Supplier Management Program. This minimally includes the creation and maintenance of Approved Vendors List (AVL), tiering of supplier base, measuring performance of critical suppliers, participating in evaluation meetings and identifying and executing process improvement programs.
Performance Measurement
Understand and constantly measure and analyse processes and their performance/results by measuring department Key Performance Indicators (KPIs) (e.g. Invoice First Time Match, Days for PO issuance, P2P, savings, etc.). Provide recommendations to improve the performance.
Process Management & Improvement
Drive continuous improvement by understanding and continuously analysing processes, identifying and implementing process improvement actions. (Ex: Identifying opportunities for PO efficiency, PO reduction, Solution for small dollar POs, etc.)
P2P
Ensuring the effectively execution and coordination of the relevant Procurement steps in the P2P process (Request, Approve, Order, Expedite, Receive & Ensure process is completed within acceptable time for Finance to Pay invoices in order to get the best service/product at the right place at the right time. Effectively use the supporting ERP system (NSE, Dynamics, ShipClip).
Identifying process improvement initiatives in the P2P process to continue to work more efficiently and reduce waste in the process and increase invoice matching percentage.
Contract Management
Ensure the proper implementation and follow-up of relevant procurement contracts

• Facilitate visibility and availability of contracts.
• Ensure adequate acceptance and usage of contracts.
• Ensure that supplier contracts are managed in line with the specifications of the Procurement Policies and principles (compliance).
• Evaluate and improve use of contracts and decide on contract development together with stakeholders (e.g. termination or modification).

Purchasing
Oversight of the Buying of goods and services for direct reports which entails:

• Soliciting quotations based on Purchasing Policies and Procedures. Creation of comparative tables, determining the best source of supply based on price, quality, availability, terms of payment, delivery terms, vendor evaluation, or other criteria and ensuring receipt and payment of invoice to suppliers.
• Execute all purchasing for the vessels in accordance with the Procurement Procedure, policies and operational excellence standards.

Key Performance Indicators

• Safety performance of suppliers.
• First time Match POs /Invoices.
• Invoice date vs payment dates.
• Physical receipt of goods/to system Receipt.
• Process Improvement Savings.
• Cost Savings.
• Quantity of POs created.
• Supplier performance improvement.
• Internal customer satisfaction and supplier satisfaction.
• Compliance to internal policies and procedures.

Required Education & Experience

• Bachelor’s degree.
• At least 5 years of hands-on experience in procurement, preferably in the Maritime industry;
• Strong P2P, organized, collaboration and partnering skills;
• Continuous Improvement experience, preferably Lean Six Sigma.
• Solid hands-on experience with buying and knowledge of contract law;
• Fluency in the English Language. (Bilingual preferred: Spanish).

Skills
P.O. Management
Microsoft Office
RFQ Process Management
Strong Communicator
Negotiations
Customer Service
Contract Development
Process Improvement
Contract Management
English Literacy
Supplier Management
Administration
Competencies
Customer Orientation
Multitasking
Quality Orientation
Quick Learner
Results Orientation
Networking
Business Context Awareness
Teamwork
Problem Analysis & Judgment
Organizing
Persuasiveness & Negotiation