Ellana, Inc. Construction Consultants are looking for an individual who is interested in building upon their career in the construction industry. Our Boston, MA office currently has an opening for a Administrative/Marketing Coordinator. We’re looking to hire a highly organized, self-starting team member with experience in AEC (architecture, engineering, and construction) industry marketing.

Primary Focus Includes Include:

• General Administrative duties
• Coordinating the marketing activity and assisting with business development and admin teams as needed
• Responding to client requests for marketing material (e.g. resumes, relevant experience sheets, qualifications packages, personnel sheets, government agency forms such as SF330, MA DSB forms, MTA C&D schedules etc.)
• Coordinating, compiling, and submitting prime proposals
• Outreach and coordination of any necessary material and information from internal teams
• Attendance at events and meetings such as networking events, pre-proposal meetings, business development meetings, and client meetings
• Collecting, organizing, updating, and formatting information in order to produce firm materials such as qualifications packages, proposals, project profiles, marketing materials, outreach communications, web content, and presentation material for project opportunities
• Updating marketing resources and databases to ensure they are up to date

Preferred Qualifications and Skills:

• Bachelors Degree in marketing, business, communications, graphic design or a related field
• Excellent communication (both verbal and written) and interpersonal skills
• Detail oriented
• Proficient with MS Word, Excel, and PowerPoint
• Adobe InDesign experience
• Squarespace or Wordpress experience a plus
• Experience reading and analyzing RFP/Qs
• Experience producing prime proposals for project pursuits
• Experience producing marketing material and social media content
• Ability to work independently
• Ability to prioritize work and multi-task
• Ability to read construction drawings a plus