Entry Level Personal Assistant
Department: Promotion Pia
Employment Type: Full Time
Location: Miami, FL
Compensation: $950 - $1,250 / week
Description
Company: Promotion Pia
Location: Miami, FL
Pay Range: $950 - $1250 weekly
On site
About Promotion Pia: In a world that is dominated by digital content, brands and businesses can only achieve influence by engaging audiences in a more personalized and powerful way. At Promotion Pia we believe in making an impact, hence our name. The specialists at our agency believe in creativity, planning, collaboration and insight-led thinking.
Job Description: As an Entry Level Personal Assistant at Promotion PIA, you will provide essential support to our executives, ensuring their schedules run smoothly and efficiently. This role is ideal for a highly organized individual who can handle a variety of tasks and thrives in a dynamic environment.
Key Responsibilities

• Schedule Management: Manage and coordinate the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Correspondence: Handle incoming and outgoing communications, including emails, phone calls, and mail, ensuring timely responses and follow-ups.
• Administrative Support: Assist with day-to-day administrative tasks such as preparing documents, organizing files, and managing office supplies.
• Meeting Preparation: Prepare agendas, take meeting minutes, and ensure all necessary materials are available for meetings and presentations.
• Personal Tasks: Assist with personal errands and tasks for the executive, ensuring their personal needs are met efficiently.
• Project Assistance: Support various projects and initiatives by conducting research, gathering information, and assisting with project management tasks.

Skills, Knowledge and Expertise

• High school diploma or equivalent; additional education or training in office administration or related field is a plus.
• Proven experience in an administrative or personal assistant role is preferred.
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle sensitive information with discretion and confidentiality.
• Detail-oriented and proactive in anticipating needs.

Benefits

• Competitive salary based on experience.
• Comprehensive benefits package including health insurance, dental, and vision coverage.
• Paid time off, including vacation and holidays.
• Opportunities for professional development and career growth within the company.
• Dynamic work environment in Miami, offering cultural diversity and exciting lifestyle opportunities.