Description
Are you organized and detail-oriented? Do you excel in managing systems, processes, and procedures? Do you thrive in a dynamic work environment and enjoy accomplishing your tasks? If you are dedicated to delivering exceptional customer service and consistently exceed expectations, we want you on our team!
Join the top-tier real estate team in Plainfield, IL, and be part of an exciting and fast-paced industry. We are seeking an Executive Administrative Assistant to provide crucial support to the team leader, allowing them to concentrate more on real estate transactions and less on daily administrative duties. We need someone extraordinary who mirrors the commitment and dedication of our current team members. This person should be focused, have high integrity, and work well with team members. They should be optimistic, growth-minded, and dedicated to both team success and personal development. As the team expands, this individual will also be responsible for hiring, training, and leading new team members to uphold high standards and efficiency in administrative and marketing tasks.
Compensation:

• Salary Range: $40,000 - $50,000
• Paid Time Off (PTO)
• Bonuses considered after a 60-day period

Responsibilities
•Create and maintain an operations manual documenting all systems and standards
•Oversee contracts from appointment preparation through closing
•Ensure a client-centric experience in collaboration with allied partners
•Manage social media accounts, growth, and engagement
•Handle marketing tasks including event management, graphic design, and client outreach
•Assist clients to ensure an extraordinary experience
•Manage day-to-day office operations
•Accurately track expenses and create effective budgets
•Assist in lead management and marketing of listings and the team
•Eventually, hire, train, and supervise team members
•Provide comprehensive support to the owner in both business and personal tasks
•Manage incoming calls and correspondence, directing them appropriately
•Schedule meetings and appointments
•Prepare reports, presentations, and briefs
•Develop and oversee systems for lead generation, database management, and back-office support
Qualifications
•High School Diploma required, Bachelor's Degree preferred
•Exceptional organizational skills and attention to detail
•Tech-savvy and quick to learn new systems
•Ability to multitask and prioritize in a fast-paced environment
•Strong focus and ability to work independently
•Proactive in anticipating the needs of the lead agent, clients, and partners
•College degree and social media experience preferred
•Real estate license preferred
•Comfortable working with strong personalities
•Must love checklists and to-do lists
•A "can-do" and "will-do" attitude, ready to support the agent in any way necessary to facilitate sales
•Excellent interpersonal and communication skills
•Strong problem-solving abilities
•Discreet and able to maintain confidentiality
•Customer service-oriented and solutions-driven
•Learning-based with a growth mindset
•Service-oriented attitude