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Job Title: Accounts Payable Specialist
Reports to: Sr. Financial Reporting Analyst
Summary: Integral member of operational finance accounting team who is organized, motivated and can lead the day-to-day accounts payable tasks as well as be part of a dynamic team that is consistently analyzing processes, suggesting improvements, and increasing efficiency to optimize department processes. A high-energy individual who works with customers, suppliers and subcontractors in the areas of insurance, lien waivers, billings and collections.
Company Overview: EMCOR Services Team Mechanical Inc (ESTM) is a wholly owned subsidiary of EMCOR Group, Inc, focusing on providing customers with expert union field technicians and tradesmen for the construction, maintenance, repairs, and energy efficient replacement of commercial HVAC mechanical systems. Annual revenues for ESTM are approximately $50M. EMCOR Group, Inc is a Fortune 500 company.
Essential Duties and Responsibilities include but are not limited to the following. Other duties may be assigned.
Process both supplier and subcontract invoices in a timely and accurate manner. For subcontractors this includes the administrative responsibility of ensuring certificates of insurance (COI) and executed subcontracts are obtained at the beginning of a new project and retentions are withheld.
Research and resolve invoice discrepancies, correspond with suppliers/subcontractors, and respond to internal and external inquiries.
Coordinate supplier and subcontract payments based on due dates or "pay when paid" terms, ensuring compliance with all approvals and criteria having been met (i.e. COI's and executed contracts in hand).
Perform project billings. Includes: obtaining monthly billings from Project Managers, generating needed AIA (G702/703) and Schedule of Values forms, preparing lien waivers, and processing change orders.
Assist in cash collections efforts with customers and project managers to ensure billing disputes are resolved and timely collection occurs.
Conduct oneself in a professional, ethical manner
Supervisory Responsibilities: There is no supervision required for this position.
Qualifications: To perform this job successfully, an individual must possess the desire to learn, be a self-motivated, apply analytical thinking, and collaborate well with others. Attention to detail is a must. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requirements:Education and/or ExperienceAbility to read, analyze, and interpret contract documents. Effectively respond to inquires and questions from customers and suppliers. Strong verbal and written communications both internally and externally.
Reasoning AbilityIdentify and define problems, collection of data, establishing facts, draw valid conclusions, and implement solutions.
Commitment to SafetyIt is the policy of EMCOR Services Team Mechanical Inc to conduct all business activities in a responsible manner, free from recognized hazards; and to respect the environment, health and safety of our employees, customers, suppliers, partners, and community neighbors. EMCOR Services Team Mechanical Inc is committed to providing a safe and healthy workplace.
CB#3
Full Time
Specialty Trade in Construction
$46k-59k (estimate)
07/15/2023
06/30/2024
emcorgroup.com
NORWALK, CT
15,000 - 50,000
1994
ANTHONY J GUZZI
$5B - $10B
Specialty Trade in Construction
A Fortune 500 company with estimated 2017 revenues of approximately $7.6B, EMCOR Group, Inc. (NYSE: EME) is a leader in mechanical and electrical construction, industrial and energy infrastructure, and building services. A provider of critical infrastructure systems, EMCOR gives life to new structures and sustains life in existing ones by planning, installing, operating, maintaining, and protecting the sophisticated and dynamic systems that create facility environmentssuch as electrical, mechanical, lighting, air conditioning, heating, security, fire protection, and power generation systemsin ...virtually every sector of the economy and for a diverse range of businesses, organizations, and government. EMCOR represents a rare combination of broad reach with local execution, combining the strength of an industry leader with the knowledge and care of 170 locations. The approximately 33,000 skilled employees of EMCOR have made the company, in the eyes of leading business publications, amongst the Worlds Most Admired and Best Managed. EMCORs diversityin terms of the services it provides, the industries it serves, and the geography it spanshas enabled it to create a stable platform for sustained results. The Companys strong financial position has enabled it to attract and retain among the best local and regional talent, to undertake and complete the most ambitious projects, and to redefine and shape the future of the construction and facilities services industry.
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The job skills required for Accounts Payable Specialist include Accounts Payable, Accounting, Microsoft Office, Attention to Detail, Problem Solving, Written Communication, etc. Having related job skills and expertise will give you an advantage when applying to be an Accounts Payable Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Accounts Payable Specialist. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Accounts Payable Specialist positions, which can be used as a reference in future career path planning. As an Accounts Payable Specialist, it can be promoted into senior positions as an Accounts Payable Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Accounts Payable Specialist. You can explore the career advancement for an Accounts Payable Specialist below and select your interested title to get hiring information.
If you are interested in becoming an Accounts Payable Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Accounts Payable Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Accounts Payable Specialist job description and responsibilities
Accounts payable specialists spend most of their day multitasking and need to prioritize tasks to ensure they complete their work on time.
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Reconciled bank statements with accounts receivables ledgers to assure accurate financial reporting and correct foreign currency exchange rates.
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Work with Maintenance team to ensure all maintenance expenditures are correctly allocated for payment.
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Learn and maintain comprehensive knowledge of the Accounts Payable software modules.
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Prepare analysis of accounts/statements, reconcile payments, and ensure payments are up to date.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Accounts Payable Specialist jobs
Soft skills like Teamwork, Time Management, Analytical Skills, Negotiation and Leadership are essential for Accounts Payable Specialist roles and jobs.
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Accounts payable specialists are key members of any organization, ensuring bills and commitments are paid on time, accurately, and completely.
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Many of the tasks performed by accounts payable specialists can be completed by computers more efficiently.
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Review all paperwork for accuracy and proper authorizations as required by Finance Policies and Procedures.
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Current and aspiring accounts payable specialists use a range of both hard and soft skills.
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Step 3: View the best colleges and universities for Accounts Payable Specialist.