General Summary: The Administrative Assistant / Expeditor is responsible for efficient and accurate control and data management of project documents. He/she will assist project management and the operation team with processing of all required paperwork and submittals in a timely and cost effective manner. This position will be responsible for answering incoming calls and provide general administrative duties as required.

Principal Duties and Responsibilities:

• Documents, organizes, records, and distributes project documentation (i.e. correspondence, RFI's, Submittals, Releases and Packing slips).
• Organizes and maintains electronic and hard copy files.
• Distribute submittals after project manager reviews and approves.
• Expedite and tracking of material and equipment for all projects.
• DOB filing / FDNY permits as required.
• Routine administrative support for project team.
• Maintains a regular work schedule and understands the importance of reliable attendance.
• Other relevant duties may be assigned as required.

Qualifications: To perform this job successfully, the individual must be able to follow directions, pay close attention to detail as well as be a team player with a "can do" attitude. The following lists some of the requirements that are representative of the knowledge, skill and/or ability required to perform this job successfully.

Required Attributes:

• Must be detailed oriented.

• Able to deal with a variety of people/personalities in a professional and courteous manner.

• Must possess excellent verbal and written communication skills.

• Able to plan and organize work and coordinate amongst the project team.

• Must be able to manage time effectively to meet deadlines.

• Able to work independently with minimal supervision.

• Must be able to download files from various FTP sites.

Required Computer Skills:

• Microsoft Office (Word, Excel)

• Outlook

• Internet Explorer / Chrome

• Adobe Acrobat Reader/Pro

• Blue Beam Revu

• Construction Software (eSub) or Accounting Software (Timberline) a plus.

Additional Information:

• Full Benefits
• 401K
• In house training

We offer our employees a competitive salary and a comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled