Overview

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Description

The Procurement Specialist will be responsible for assisting department members in securing travel arrangements to scientific meetings; travel arrangement experience is highly desired. Experience in designing and maintaining websites in Cascade is desired.

JOB DESCRIPTION:

• Responsible for the administrative support of developing, executing, planning and managing continuous delivery of materials to guarantee accurate and timely on-hand quantities.
• Performs data analysis as well as travel management, and other related duties as needed in order to support departments within Emory College of Arts and Sciences (ECAS).
• Assists faculty in procuring lab consumables via Emory Express.
• Tracks and processes vendor invoices, confirms costs and anticipates delivery dates.
• Evaluates supplier capabilities regarding quality, technology, service, and timeliness; reconciles discrepancies in invoicing and goods receipts as necessary.
• Collaborates with vendors to ensure a positive working relationship.
• Works with Strategic Procurement Services to support negotiations for selected supplier agreements.
• Acts as liaison between suppliers and involved faculty to resolve procurement related problems.
• May assist department members in securing travel arrangements to scientific meetings.
• May work with faculty in completing all travel request reimbursements to the accounting office.
• May manage and reconcile department P-card and charges.
• Submits journals and removes account encumbrances.
• Performs other related duties as required.

MINIMUM QUALIFICATIONS:

• Two years of college coursework in business management or related field plus two years of professional procurement experience, OR an equivalent combination of education, training and experience.
• Travel coordination experience required, at least three years of experience in booking international and domestic travel is preferred.
• Emory Express, EBI and PeopleSoft Financials experience is highly preferred.
• Proficient with Microsoft Excel, Outlook, Word and PowerPoint.

PREFERRED QUALIFICATIONS:

• Bachelor's degree in related field. 

NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.

Additional Details

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.