JOB DESCRIPTION

Title: Administrative Assistant to the Program Director

Status: Hourly

Reports to: Program Director

Salary: $18 - $24 Commensurate on Experience

Job Summary: Endeavor Therapeutic Horsemanship is seeking a dedicated and organized Administrative Assistant to support the Program Director at Endeavor Therapeutic Horsemanship. The successful candidate will play a vital role in ensuring the smooth operation of our programs, providing administrative support, and facilitating effective communication across the organization.

Title: Administrative Assistant to the Program Director 

Introduction: Endeavor Therapeutic Horsemanship Inc.’s mission is to empower individuals with a broad range of needs by providing the highest quality equine-assisted services in an inclusive and welcoming environment. 

Location: 556 Croton Lake Rd Mount Kisco, NY 10549

Employment Type: Part-time with Full-time possibility

Key Responsibilities: 

Daily Administrative Tasks

• Managing schedules
• Organizing meetings
• Handling correspondence
• Preparing reports
• Answering phones

Communication

• Serve as a point of contact for internal and external communications
• Manage phone calls, emails, and other inquiries

Scheduling and Coordination

• Coordinate appointments, meetings, and events
• Prepare agendas, take minutes, and distribute follow-up materials 

Office Management 

• Maintain organization, office supplies and equipment
• Maintain accurate records, files, and databases
• Ensure confidentiality and security of sensitive information

Event Planning/Special Projects

• Assist in the planning and execution of events, workshops, and fundraisers
• Coordinate logistics, manage RSVPs, and provide on-site support
• Provide support on special projects and initiatives as directed by the Program Director and Executive Director

Financial Support: 

• Assist with basic bookkeeping tasks

Qualification: 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
• Impeccable organizational and time-management skills
• Strong written and verbal communication skills
• Ability to handle sensitive and confidential information with discretion
• Detail-oriented with the ability to manage multiple tasks and prioritize effectively
• Friendly and professional demeanor, with strong interpersonal skills
• Availability to work occasional evenings and weekends for events and special projects
• Valid driver’s license and reliable transportation
• Opportunities for professional development
• Contribute to a supportive and collaborative work environment

Education: High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or related field preferred.

Experience: Minimum of 2 years of experience in an administrative support role

Interested candidates should submit a resume and cover letter detailing their qualifications and interest in the position to info@endeavorth.org Please include "Administrative Assistant Application" in the subject line. All potential hires will agree to a background check.

Endeavor Therapeutic Horsemanship is an equal opportunity employer and encourages candidates from all backgrounds to apply.