ESN OVERVIEW:

Energy Systems Network (ESN) is an Indianapolis-based non-profit consortium that is Building an Energy Ecosystem® in which all aspects of the energy landscape are integrated – energy generation, transmission and storage, the built environment, multimodal transport, and the electrical grid. Our network of global companies and institutions allows us to develop groundbreaking pilot projects, commercialization opportunities, sustainable startups, and technological innovation in order to develop solutions to the many energy and mobility challenges we face globally.

In 2012, ESN incubated and launched the Battery Innovation Center (BIC), which is focused on the rapid development, testing, and commercialization of safe, reliable, and lightweight energy storage systems for defense and commercial customers.

On August 5, 2022, ESN merged with the BIC. The merger has provided a number of synergies and efficiencies between ESN and the BIC, including staffing as well as business operations and the possibility for additional global opportunities that will continue to bolster Indiana's economic development.

JOB OVERVIEW:

The Executive Assistant will work within an office environment to support the ESN organization and the President and CEO. The Executive Assistant will be responsible for administrative duties such as ordering supplies, organizing team outings, and scheduling and maintaining calendars for meetings, travel, and activities for the President and CEO. The ideal individual will be able to apply good judgment in various situations, with strong written and verbal communication and organizational skills. In addition, the Executive Assistant must be able to work independently and under pressure at times to handle a wide variety of matters of significance with confidentiality, discretion, and effectiveness.

JOB RESPONSIBILITIES:

• Performs various tasks using independent judgment and discretion, e.g., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
• Additional administrative duties include implementing and improving administrative processes for more efficient workflow and managing, organizing, and maintaining documents in paper or electronic filing systems.
• Draft and proofread CEO correspondence, including but not limited to emails, pre-reads, and slides.
• Manage and coordinate the CEO’s schedule, travel, meetings, etc. Anticipate problems and use strong judgment and problem-solving skills to eliminate them.
• Prepare credit card reconciliation and expense reimbursements promptly.
• Arrange Executive Committee and Board meetings, including preparation of materials and minutes for meetings as necessary.
• When required, coordinate meal service for meetings.
• Coordinate communications with the Board of Directors, i.e., distribution of meeting notices, materials, minutes, update emails, etc.
• Maintain the directory of the ESN Board and Executive Committee.
• Manage the preparation and logistics for staff retreats, staff meetings, dashboard management, strategic planning, quarterly planning, and performance management.
• Assist program directors with various project management, logistical, and administrative tasks related to ESN programs and events.
• When required, lend support with project management, planning, logistics, coordinating, and promoting events and summits supported by ESN.

Other duties as assigned

MINIMUM QUALIFICATIONS

• Bachelor's Degree or equivalent Associate's degree and work experience in an administrative or related field.
• Minimum 4 years of office management and/or executive assistant experience required.
• Superior planning, organizational, time management, and record-keeping skills with attention to and memory for details.
• Excellent oral and written communication skills, including grammar, punctuation, and spelling.
• Ability to use independent judgment and good discretion/decision-making skills.
• Can manage and handle ambiguity with emotional maturity.
• Proven ability to handle confidential information with discretion.
• Skilled in using computers, adapting to new technology, keeping abreast of changes, learning new programs quickly, and using computers to improve productivity.
• Extensive experience with MS Office suite.
• A detail-oriented self-starter who can be given a need or objective, break it down into executable pieces, identify questions that need to be asked, gather priorities and requirements, set and manage milestones, and then execute effectively.
• Excellent project management skills.

How Energy Systems Network will provide support:

Health Insurance - Health, dental, and vision insurance is 100% covered by ESN.

Health Savings Account (HSA) - ESN will pay into an HSA.

Unlimited Time Off - ESN will offer unlimited paid Time off.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Associate (Required)

Experience:

• Executive Assistant: 4 years (Required)

Ability to Commute:

• Indianapolis, IN 46202 (Required)

Ability to Relocate:

• Indianapolis, IN 46202: Relocate before starting work (Required)

Work Location: In person