Job Summary/Essential Functions:
Recruiting Offices follow strict federal, departmental, and organization guidelines for military accessions with the focus of reducing the Recruiting Office administrative burden. These functions include, but are not limited to:

• Completing, routing, tracking, and reporting status of Local Marketing Support Forms and approvals
• Processing, tracking and reporting status of candidate’s background investigations per references including but not limited to I-9, Employment Eligibility Verification forms, and the electronic questionnaires for investigation process (eQIP) process
• Scheduling the Armed Services Vocational Aptitude Battery (ASVAB) testing and MEPS appointments
• Booking travel arrangements for candidates per policy
• Drafting, submitting, tracking, and reporting status of waiver packages

• Managing Microsoft Outlook calendars
• Managing / monitoring Outlook distribution groups and shared mailboxes
• Developing, updating, and maintaining the Recruiting Office Microsoft TEAMS site(s) under guidance of the RIC
• Sharing documents on Microsoft TEAMS
• Organizing files on Microsoft TEAMS
• Operating and reporting information from current lead management/accession software solution (Gangway)
• case files and folders that have multiple documents;
• Remove all non-scannable objects (e.g., staples, paperclips or other binding mechanism);
• Photocopy paper documents which are too light/dark, thin (onion skin paper), badly wrinkled or otherwise not able to pass through the scanner; and
• Tape torn or tattered paper documents to allow proper scanning
• Perform high speed scanning
• Automated quality analysis (image rotation/de-speckling)
• Full page Optical Character Recognition (OCR)
• File naming, data extraction
• Upload searchable PDF to document management system
• Scanned files to be uploaded to Trade Doc application
• Key field captured
• Trigram analysis
• Double key entry

 
Education/Experience:

• Education:  Associate degree minimum 
• Experience: 3 years of Administrative Assistance experience clerical, administrative skills with exceptional organizational skills 

Qualifications/Skills:

• Qualification: Ability to obtain and maintain a security clearance.
• Skills: Expertise utilizing Microsoft Office (Word, Powerpoint, Excel, Access). 

Position Contingent on Contract Award