Job Title: Administrative Assistant

Location: Indianapolis, IN 46204

Duration: 1 Year Contract

Rate: $17/hr

Summary:

The incumbent works as an Administrative Assistant with the Health Department, Food Protection, Rapid Response Department and the Produce Safety Team. Under the supervision of the Produce Safety Program Manager, this person acts as an assistant for the manager and all team members to complete duties efficiently.

The incumbent will:

· Provide a wide range of administrative assistance to two programs within the Food Protection Department.

· Act as a liaison between program or department administration, agencies, and other stakeholders.

· Provide routine policy interpretation and related decisions to stakeholders.

· Research and prepare various reports for the manager.

· Prepare and process correspondence and verbally communicate with the public or other agency representatives.

· Directs incoming correspondence to the appropriate individual.

· Reviews and inspects incoming documents for accuracy, and completeness, and to ensure compliance with state and local rules and regulations. Obtains necessary approvals if needed.

· Provides technical guidance and composes manuals for agency personnel.

· Coordinates clerical and administrative functions.

· Other duties as assigned.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.

Job Requirements:

· High School Diploma or equivalent.

· 3 years of full-time experience performing administrative support, bookkeeping, office management, or related experience.

· General knowledge of office administrative functions, theories, and principles.

· Working knowledge of research techniques and report composition.

· Effective written and verbal communication skills.

· Attention to detail and proofreading skills.

· Organizational skills with the ability to prioritize tasks effectively and multitask

· Ability to use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

· Ability to Analyze procedures and policies and write procedural manuals to recommend improvements.

· Ability to maintain cooperative work relationships.

Difficulty of Work:

Job Type: Contract

Pay: From $17.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

Work Location: In person