Accounts Payable Specialist

Accounts Payable Specialist

Job description

We are seeking a detail-oriented and highly organized Accounts Payable Specialist to join our finance team. In this role, you will be responsible for overseeing and managing the accounts payable function, ensuring accurate and timely processing of invoices, payments, monthly statement reconciliation, and vendor communications. The ideal candidate will have strong analytical skills, a keen eye for detail, and the ability to work in a fast-paced environment.

Key Responsibilities:

• Invoice Processing: Ensure timely and accurate processing of accounts payable invoices in accordance with vendor terms and company policy and procedures.
• Vendor Management: Act as the primary point of contact for vendors, addressing inquiries, resolving issues, and maintaining strong relationships.
• Payment Processing: Prepare and execute timely payments, including ACH and checks and execution of positive pay, ensuring compliance with company payment schedules.
• Reconciliations: Perform monthly reconciliations of accounts payable sub-ledger to general ledger to ensure accuracy and completeness of financial records. Assist with the month-end close process.
• Documentation & Compliance: Maintain organized and accurate records of purchase orders, invoices, payments, and vendor contracts, ensuring compliance with internal controls and audit requirements.
• Expense Reporting: Manage company credit card program, enter and monitor credit card transactions, and ensure compliance with credit card purchasing policy.
• Cross-Functional Collaboration: Work closely with other departments to ensure seamless processing of vendor-related transactions and adherence to contractual terms.
• Continuous Improvement: Identify opportunities for process improvements and contribute to optimizing the accounts payable workflow.
• Support Audits: Assist with external audits, providing necessary documentation and responding to inquiries as needed.
• Other: Perform additional tasks as assigned by the AP Manager

Qualifications:

Education:

• High school diploma or equivalent required
• Associate degree or higher in Business Administration or related field preferred

Experience:

• Previous accounts payable experience preferred
• Previous experience working in construction company preferred

Skills:

• Proficient in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time management skills, with the ability to handle multiple priorities simultaneously.
• Strong problem-solving abilities, especially in resolving vendor disputes or discrepancies.
• Clear and professional communication skills, both written and verbal, with the ability to interact effectively with vendors, colleagues, and management.
• Proficiency in using different accounting software and ERP systems to process payments and maintain records.
• Ability to work independently and as part of a team
• Detail-oriented with a high degree of accuracy

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Job Type: Full-time

Pay: Up to $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Longview, WA 98632 (Required)

Ability to Relocate:

• Longview, WA 98632: Relocate before starting work (Required)

Work Location: In person

Salary : $25 - $30