Accounts Payable Specialist

Description

Position Title:    Accounts Payable Specialist

Reports To:         Accounting Manager

Classification:    Full Time, Non-Exempt, 1.0 FTE

Location:             Portland, OR  - Main Office   

Compensation: $22 - $25 per hour DOE

ORGANIZATION BACKGROUND

Latino Network’s mission is to provide transformative opportunities, services, and advocacy for the education, leadership, and civic engagement of our youth, families, and communities. Our work springs from the core belief in Latino community self-determination that is, the ability of community members to participate meaningfully in the decisions that affect their lives and the lives of their families. We actively partner across a variety of city, county, state, and community organizations to deliver training and support, a wide range of services, as well as influence policy.

BENEFITS & PERKS

Latino Network provides a generous benefits package that includes:

• Health Plans including Medical, Dental, Vision, and Alternative Care
• FSA - Flexible Spending Account for Medical & Dependent Care expenses
• 401k Plan with Match 
• Employee Assistance Program
• Employer sponsored Life, AD&D, and Short-Term Disability Insurance
• Paid Leave (Vacation, Sick, Sabbatical)
• $300 Home Office reimbursement
• $75 Monthly internet reimbursement
• Self - Care perks
• Team and family events

CANDIDATE PROFILE

Latino Network is seeking a bilingual, bicultural, mission-driven professional with preferred nonprofit and community experience to provide financial support. This is a roll-up-your-sleeves position with the capacity to impact the lives of Latino youth and their families. If you are caring, resourceful, outcome-orientated and able to build strong relationships, then the Latino Network is the place for you. 

POSITION DESCRIPTION

The Accounts Payable will primarily serve as support to the finance department for the organization’s finance functions and help ensure that the basic operations run effectively and efficiently. They will complete payments and control expenses by receiving, processing, verifying, and reconciling invoices. This will include preparing periodic financial reports, assisting with audit preparation, and performing other general financial functions. Additionally, they will support general operations as necessary. 

PRIMARY DUTIES AND RESPONSIBILITIES

• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Processes and pays vendor bills; verifies federal ID numbers; schedules and prepares checks; resolves purchase order, contract, invoice, or payment discrepancies and documentation; ensures credit is received for outstanding memos; issues stop-payments or purchase order amendments. 
• Monitors receipt of W9’s and follows up as needed.
• Prepare 1099’s at end of calendar year. 
• Processes and pays employees by receiving and verifying expense reports and requests. for advances; preparing checks; communicating when ready for pick-up.
• Updates annual employee fiscal calendar, with appropriate staff deadlines.
• Maintains accounting ledgers by verifying and posting account transactions. 
• Verifies vendor accounts by reconciling monthly statements and related transactions. 
• Manages and disburses petty cash by recording entry; verifying documentation; deposits cash to bank.
• Manages departmental credit cards, checking them out to employees, recording and reconciling transactions, and making credit card payments on time.
• Trains new staff on fiscal policies and procedures.
• Updates ACH filters and uploads positive pay information to online banking system.

Requirements

PRIMARY DUTIES AND RESPONSIBILITIES

• Strong background in finance, accounting, and/or bookkeeping, preferably in a nonprofit environment. 
• Experience using Intacct or similar financial software.
• Outstanding interpersonal team, and customer service skills; projecting a positive, supportive attitude.
• Professional demeanor, tact, poise, and excellent interpersonal skills. 
• Ability to work well with all levels of internal management and staff, as well as with external customers. 
• Flexible; can change focus and priorities easily; able to prioritize and multi-task in a fast-paced, deadline-driven environment.  
• Must be a self-starter who is able to resolve problems with minimal supervision. 
• Ability to handle confidential material in a professional manner. 
• Accuracy, thoroughness, exceptional follow-through, and attention to detail.

WORK ENVIRONMENT

While performing the duties of this job, the employee is occasionally exposed to wet or humid conditions (non-weather); outdoor weather conditions; extreme cold (non-weather), and extreme heat (non-weather). This position requires frequent computer use. Specific vision abilities required by this job include close vision, color vision, distance vision, depth perception, and the ability to adjust focus. The noise level in the work environment is usually moderate. 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The employee must regularly lift and /or move up to 25 pounds, frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds particularly during excursions and summer events. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance; talk or hear and taste or smell. The employee is frequently required to stand; walk; sit and stoop, kneel, crouch, or crawl and spend the majority of time in an office environment.

TO APPLY

If you, or anyone you know, are interested in joining us in supporting our mission to positively transform the lives of Latino Youth families and communities, please submit your application, resume, and cover letter at:  Careers 

Successful completion of initial and ongoing employment screens, including but not limited to criminal background and vehicle record as required. Latino Network is an equal opportunity employer. We value and support diversity and inclusion to create a culture of dignity and respect.

Salary : $22 - $25