Environmental Health Trust is seeking an Executive Assistant to provide administrative support to the president and executive team. Your daily responsibilities will include conducting research to respond to information requests, entering and tracking donation data, and running statistical reports. You will also perform clerical duties, such as preparing correspondence, arranging conference calls, scheduling meetings, setting up travel arrangements, and taking notes at meetings. Our ideal candidate can manage a large, diverse workload and knows how to prioritize tasks in a fast-paced environment.

Duties and Responsibilities

• Answer phone and email inquiries and provide basic company information and reference materials.
• Take memos, maintain files, and organize, photocopy, fax, and collate documents as needed,
• Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed.
• Plan, organize, and implement events, such as meetings and presentations.
• Manage executive schedule and act as a liaison for the executive team.
• Prepare reports, presentations, and data, including creating graphs and charts.
• Maintain files, records, and correspondence for our annual report.
• Record donation deposits and maintain our donor database and donor correspondences.
• Assist with subscription services and ensure upkeep of our newsletter lists.

Requirements and Qualifications

• High school diploma; associate or bachelor's degree a plus
• 3 years of experience as an executive assistant or a similar role
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills
• Strong time management skills - ability to respond quickly to queries and meet unexpected deadlines
• Proficient with Microsoft Office Suite (Word, PowerPoint, and Excel, One Drive)
• Proficient with Google Workspace apps
• Experience in managing multiple priorities, administrative coordination, and logistics
• Experience scheduling appointments and updating calendars
• Excellent organizational skills
• Valid driver’s license and safe driving record 

We are looking for a team member who can join us in a hybrid role in Teton County, Wyoming, however, we will consider candidates located in Silver Spring, MD, or Durham, N.H. To apply please submit your resume, cover letter, and references to info@ehtrust.org.