Envision Pharma Group (EPG) is a Technology Enabled Solutions Partner for the Life Science Industry with expertise in Life Sciences Commercialization, Value and Access, Strategic Consulting, Artificial Intelligence and Medical Communications and Solutions.

At our core, are our people, the manufacturers, and the patients our solutions impact and benefit across the globe. We drive growth through our innovations as an empowered, accountable, and entrepreneurial team.

Being part of a collaborative team means there's no limit to what you can achieve. With us, you can be a part of a growing company you want to work for.

The opportunity

We have a fantastic opportunity for a part time (24 hours per week) Office Manager based in our Raleigh, North Carolina office. Working as part of our Facilities & Operations department and the overarching Finance function, as the Office Manager, you will focus on Facilities Management, Health & Safety, Site and Information Security and Sustainability & Compliance.

Working closely with other EPG core functions including IT, Finance, HR and Legal, this is an office-based position, reporting to the Global Associate Director, Facilities & Operations. Supporting Group objectives and on-site, hybrid and remote team members affiliated to, and the management of the Raleigh office, the ideal candidate will be approachable, friendly, dynamic, and energetic with a can-do attitude who enjoys working as part of a multi-cultural, global team. As the Office Manager you will be the bridge between the Raleigh office and the wider EPG teams.

Role responsibilities

How will you make an impact at Envision Pharma Group?

• Operational Efficiency: All aspects of effective office management. Implement and maintain streamlined processes to optimize business operations in the Raleigh office to enhance the overall efficiency of the global EPG office portfolio.
• Stakeholder Engagement: Build and maintain relationships with landlords, contractors, and other internal and external stakeholders for successful collaboration.
• Budget Management: Manage the Raleigh operations budget, track costs for staff events and use financial planning skills to maximize effectiveness.
• Compliance & Risk Management: Work with the Information Security team to implement strategies to mitigate risks and ensure compliance with regulatory and ISO requirements. Implement Disaster Recovery Plan if required.
• Sustainability Support: Work with the in-house ESG team and selected vendors to support the implementation and further development of EPG's sustainability, environmental and energy strategies to enable us to meet our targets and further enhance our ESG position in the industry.
• Health & Safety: Responsible for minimizing or removing the risk of accidents and injuries in the workplace. The role involves performing risk assessments and inspections, promoting a safe workplace, and supporting remote workers, providing training, investigating incidents to improve overall safety, and meticulous record keeping on the company platform.
• Strategic Support: Work with senior management to contribute to strategic facilities planning and goal alignment. Also requires taking ownership of and tracking and reporting on Special Projects requested by the Senior and Executive Leadership teams, and assisting with Executive travel and logistics.
• Solution Focused & Problem Solving: Utilize analytical skills to identify and resolve challenges, ensuring the smooth flow of operations.
• Team Collaboration: A key member of a motivated global team, this role will foster cross-function collaboration, ensuring a positive and productive work environment for on-site, hybrid and remote workers. Thinking creatively and organizing social events to foster positive relationships between employees, with the aim of increasing overall motivation, happiness, and wellbeing at work.
• Region specific administration: Provide a high-quality support service to the EPG core functions, using skills to coordinate and communicate region/country specific activities and information.

Do you have what we are looking for?

Skills & expertise

• Most importantly, we are looking for somebody who is outgoing, professional, approachable, and friendly!
• Previous experience in a similar role with familiarity of all aspects of general office administration.
• Client facing, well presented and articulate.
• Awareness of local Health and Safety standards and best practices.
• Excellent attention to detail.
• Experience of finance, budgeting, and procurement.
• Excellent MS Office skills: Outlook, Word, Excel, and PowerPoint.
• Can-do attitude with the ability to multi-task and meet deadlines.
• Fluent in English, both written and spoken.

#TogetherWeDiscover

We turn vision into reality. Our people are integral to our success and our values reflect the Envision philosophy.

We offer an environment that promotes collaboration where employees have a voice, the space to invent, the chance to excel, and to have fun!

Interested in joining our Envisionary business? If you have the experience highlighted above, we would love to hear from you!