ePayPolicy offers easier payment tools, built for insurance. ePayPolicy's products bring insurance payments up to speed for agencies, carriers, MGAs, and PFCs, with secure online payment pages, automated check processing, and payables reconciliation. 6,500 insurance companies trust ePayPolicy and our expert, live support team to handle their payments every day.
We're based in Austin, TX, and have clients in all 50 US states and Canada. Founded in 2014, we have the support and backing of Serent Capital, one of the top private equity firms in the US that invests in high-growth software and services firms and manages over $2B in committed capital.
Job Description
We are seeking a dynamic and organized individual to join our team as an Office Manager & Executive Administrator. This role combines the responsibilities of office management with high-level executive support for our CEO. The ideal candidate will be adept at managing daily office operations efficiently while also providing comprehensive administrative support to the CEO, enabling them to focus on strategic initiatives.
Responsibilities:
Office Management:

• Oversee the day-to-day operations of the office, ensuring a smooth and efficient workflow
• Manage supplies inventory, ordering, and vendor relationships to ensure adequate stock levels and cost-effectiveness.
• Coordinate office maintenance, repairs, and renovations as needed.
• Maintain a clean, organized, and welcoming office environment.

Executive Support:

• Act as the primary point of contact between the CEO and some internal/external stakeholders, demonstrating professionalism and discretion in all interactions.
• Manage the CEO's calendar, scheduling appointments, meetings, and travel arrangements efficiently.
• Conduct research and compile data to support the CEO in decision-making processes.
• Handle sensitive and confidential information with integrity and discretion.

Event Planning and Coordination:

• Plan, organize, and execute company events such as meetings, conferences, workshops, and social gatherings.
• Coordinate all aspects of event logistics, including venue selection, catering, audiovisual equipment, transportation, and accommodations.
• Create and manage event budgets, tracking expenses and ensuring cost-effectiveness.
• Collaborate with internal teams and external vendors to ensure events are well-coordinated and successful.
• Serve as the point of contact for event-related inquiries and manage RSVPs and attendee communications.
• Evaluate event success and provide recommendations for future improvements.

Qualifications:

• Proven experience in office management, executive administration, and event planning roles.
• Strong organizational and multitasking abilities with exceptional attention to detail.
• Excellent communication and interpersonal skills, with the ability to interact professionally at all levels.
• Resourcefulness and problem-solving skills to address challenges proactively.
• Flexibility and adaptability to thrive in a fast-paced and dynamic work environment.
• The ideal candidate should be physically able to lift and carry items and perform tasks that may involve physical exertion.

Why ePayPolicy

• Competitive salary
• Comprehensive benefits package with employer-paid basic life and disability premiums
• 401K
• Unlimited PTO
• Company-sponsored "ePayItForward" initiatives
• Supportive and inclusive company culture with a focus on work/life balance
• Fully-stocked kitchen
• Lunch stipend for those working onsite
• Open communication (We won't box you in! If you have a cool idea for a product improvement or a suggestion on how to improve the customer experience, let's talk about it. We value everyone's ideas and opinions.)
• Huge opportunity for growth

We operate on a hybrid schedule for in-office employees. Standard schedules are three days per week in the office, however, the cadence and days are determined by each team and manager.
ePayPolicy Hiring Practice
We value diversity at ePayPolicy. The company will hire, recruit, and promote without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, pregnancy or maternity, veteran status or any other status protected by applicable law. We understand the importance of creating a safe and comfortable work environment and encourage individualism and authenticity in every member of our team.