Come join our team!

If you love a fast-paced environment and are fascinated by the live entertainment and music industry? Then you’ll love this opportunity!

Our Austin, TX Entertainment & Live Events team insures clients and their events across the U.S. and the world. When unexpected delays, cancellations or other unforeseen circumstances arise, our clients receive best-in-class support and service to mitigate their risks and exposures.

JOB OVERVIEW:

The Accounting/Billing Specialist will be primarily responsible for managing billing, invoicing, and accounting for a fast-paced entertainment insurance team in Austin, TX. This role partners closely with our corporate Accounting / Finance Department to make sure all accounting-related matters for the insurance team are properly handled in an expedient manner. This role will also have some additional administrative responsibilities for the insurance team, including (but not limited to) managing office supply inventories, assisting with team expense reimbursements, and assisting with other administrative needs as they arise.

WHAT WE’RE LOOKING FOR:

• Experience working in accounting role, performing accounts payable, accounts receivable, reconciliations, and other standard accounting functions (at least 3 years’ of experience is required).
• Curiosity and an eagerness to learn! Insurance industry experience is nice to have but not required. The team can teach the important aspects of the industry, but ideal candidates will love learning, be a self-starter & enjoy variety in their work.
• Candidates with strong, professional communication skills – both written and verbal. Ideal candidates can successfully pivot between providing detailed and accurate written communication, as well as picking up the phone and having a detailed verbal conversation.
• High attention to detail, and the ability to learn and understand software systems quickly (strong Excel skills are preferred).
• Candidates who adapt well to priority changes, deadlines, and consistently are quick to respond to and/or acknowledge communications (both from internal & external sources).
• Positive and outgoing disposition, eager to work as a team but also functions well working independently.
• Candidates able to work full-time in our Austin, TX office – 5 days a week (Monday – Friday), from 9am-6pm CST.

WHAT YOU’LL DO:

A detailed list of job duties include (but are not limited to):

• Prepare and process client invoices and review for accuracy
• Enter invoice data into Sagitta, and send all supporting documentation to the corporate accounting department
• Prepare and generate regularly scheduled reports (Surplus Lines, AR, Production)
• Coordinate all required documentation for surplus line compliance for non-admitted placements.
• Follow up with account team members as necessary to complete necessary compliance documentation (e.g., declinations, affidavits)
• Manage A/R and A/P process in partnership with Corporate Accounting and Account Teams. Serve as liaison between them to resolve errors and issues in a timely manner.
• Liaise with company’s finance teams to address and resolve accounting discrepancies
• Scan and deposit checks

Other administrative duties may include but are not limited to:

• Maintain inventory and order office supplies
• Book travel arrangements
• Submit expense reports for Managing Principal
• Receive, sort and distribute mail

WHAT YOU’LL BRING:

• 3 years accounting and billing experience (A/P and A/R)
• Prior employment experience in legal, mortgage, insurance or financial services industry preferred but not required
• Proficient with MS Word, Excel and Outlook
• Excellent communication skills with clients during the sales and/or service processes
• Ability to multi-task and be well organized; prioritize multiple projects
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
• Must have a high level of interpersonal skills to handle sensitive and confidential situations. The position continually requires teamwork, responsiveness, demonstrated poise, tact, and diplomacy
• Demonstrates strong time-management, planning and problem-solving skills. 
• Projects a positive image of the organization to employees, customers, industry, and community
• Ability to interact with others effectively utilizing good communication skills, cooperating purposefully, and providing information and guidance as needed.
• Able to analyze situations logically to draw solid conclusions, recognize problems and respond appropriately.
• Ability to work effectively and efficiently both with and without direct supervision.
• Ability to work effectively and efficiently in a team environment as well as independently.

COMPENSATION:

The base pay offered will be determined based on your experience, skills, training, certifications and education, while also considering internal equity and market data.

WHY EPIC:

EPIC is approaching approximately 5,000 employees nationwide – and we’re growing! It’s a great time to join the team and be a part of this growth. We offer:

• Generous Paid Time off
  • Unlimited PTO for salaried employees; 22 PTO days starting out for hourly employees; 12 company-observed paid holidays; 4 early-close days; plus additional paid days off
• Generous leave time options: Paid parental leave, pregnancy disability and bonding leave, and organ donor/bone marrow donor leave
• Work-life balance, especially with our standard work weeks being 37.5 hours not 40 hours
• Generous employee referral bonus program of $1,500 per hired referral
• Quarterly employee recognition program for demonstrating EPIC’s values plus additional employee recognition awards and programs (and trips!)
• Employee Resource Groups: Women’s Coalition, EPIC Veterans
• Professional growth & development: Mentor Program, Tuition Reimbursement Program
• Unique insurance, such as Pet Insurance and Cancer Insurance
• Additional benefits include (but are not limited to): 401(k) matching, flexible work options, medical insurance, dental insurance, vision insurance, and wellness programs
• We’re a top 10 privately held insurance brokerage
• We’ve consistently been voted “Best place to work” in the insurance industry since 2009

EPIC embraces diversity in all its various forms—whether it be diversity of thought, background, race, religion, gender, skills or experience. We are committed to fostering a work community where every colleague feels welcomed, valued, respected and heard. It is our belief that diversity drives innovation and that creating an environment where every employee feels included and empowered, helps us to deliver the best outcome to our clients.

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