Duties :

Job Summary : Under direction of the Campus Operations Manager & the Academic Director, facilitate the daily activities of the San Francisco Peninsula Campus (SFPC), & serve all SFPC students, faculty, staff, & guests.

This position supports all campus operations, including admission, recruitment, student services, & academic programs. Job Duties & Accountabilities : An Asterisk (*) denotes an essential job function for ADA purposes

• Administrative Support
• As a first point of contact & representative of SMU, provide excellent service to all faculty, staff, students, & guests that adheres to regulations, policies, procedures & guidelines, including those related to privacy, safety & security.
• Provide effective & timely communication & information h&ling within the campus, among campuses, & to external people or agencies.
• Implement administrative procedures related to office functions, such as filing, record keeping, classroom / lab scheduling, inventory, compliance, & financial matters.
• Utilize appropriate online / electronic systems to accomplish administrative tasks.
• Provide staffing & support for University events.
• Monitor & maintain necessary levels of all supplies for the campus, including office, classroom, & labs.
• Assist with opening & closing the campus. *General Support
• Assist faculty & staff with program-related activities such as arranging for copying, creation & distribution of documents for classes & school events.
• Provides services for recruitment, payroll, & personnel actions for faculty, staff, & student hires.
• Other duties as assigned.

The DNP program integrates with 7 other different programs and SMU Students are in multiple programs. The person in this role will need to update our tracking system for spring which will happen over summer.

Also, SAS courses will need to be set up and planning for fall commencement will be happening in August and September.

Skills :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, & experience required or preferred.

This position requires the ability to effectively establish & maintain cooperative working relationships within a diverse multicultural environment.

The University has an institution-wide commitment to diversity, equity & inclusion. We strive to build a welcoming & supportive campus environment, & acknowledge that diversity is an educational imperative to achieve excellence.

Minimum of 3 years work experience in an administrative role Experience in higher education & / or medical / clinical settings preferred.

Proficient with the use of computers & technology, with an intermediate knowledge of Microsoft Office / 365 programs (Teams, Word, Excel, PowerPoint), teleconferencing software / hardware, & database systems.

Excellent interpersonal, communication (written / oral), & negotiation skills. Basic mathematical skills. Good judgment & creative thinking to solve daily problems.

Ability to h&le privileged information in a confidential manner. Ability to prioritize, multi-task, & complete work with attention to detail.

Ability to read & carry out written instructions. Ability to underst& & carry out verbal instructions. Ability to organize & prioritize workload.

Ability to speak effectively with co-workers, public, & student populations. Ability to work independently.

Schedule Notes : REMOTE position Work schedule is 4x10-hour shifts with 3 days off. Alternative work schedule approved for position so no OT billed unless over 10 / day or 40 / week.

Last updated : 2024-06-06