9 Administrative Coordinator Jobs in Providence, RI
eTeam is Hiring an Administrative Coordinator Near Providence, RI
The Coordinator also contributes to Library-wide event planning and management (in-person, virtual, and hybrid) under the direction of the Director of Library Communications and Public Programs, who is part of the Office of the University Librarian. The Coordinator monitors event budgets and liaises with internal offices as well as campus and external vendors and community members to ensure events run smoothly. Occasional early morning, evening, and weekend hours are required.
Major Responsibility: Provide administrative support to Associate University Librarian for Special Collections and Director of the John Hay Library 70%
Supporting Actions:
Provides administrative support (including information requiring confidentiality) for the Associate University Librarian (AUL/Director) for Special Collections and Director of the John Hay Library.
Proactively manages the AUL/Director’s schedule and calendar, including the coordination of all internal and external requests for meetings; facilitates meeting requests for the Assistant Director of the John Hay Library and University Archivist as needed.
Provides administrative support to various committee meetings, including creation of agendas, recording minutes, and supporting logistics.
Ensures AUL/Director is prepared for meetings so that meetings are efficient and productive; attends meetings as requested, takes and distributes minutes, generates action item lists, and follows up to ensure that agreed upon actions are taken.
Major Responsibility: Manage and troubleshoot event logistics 30%
Supporting Actions:Works with Library staff, other University offices, and others, to coordinate event logistics for large events, including management of complex logistics that are necessary to allow Library and non-Library events to successfully occur.
Submits requests to vendors and other outside offices for needs not covered by Library resources.
Communicates with University and non-University people to ensure that all relevant parties are aware of logistics and responsibilities throughout the event cycle.
Estimates costs and manages events within budget.
Provides access to Library facilities and resources as required.
Manages departmental and non-departmental space requests using good judgment and diplomacy.
Researches and proposes venues, food and beverage options, and room and equipment set-ups appropriate to support event objectives
Makes room reservations and places requests for catering, facilities, custodial and media services.
Work Location: Location of Position: If Remote, please specify exact working address:John Hay Library, 20 Prospect St.Position Classification: Onsite, Hybrid and RemoteHybrid – 1 day remote, must be onsite Wednesdays and 3 other days What is the reason/justification for this need? This is a busy time in the semester, and the Associate University Librarian for Special Collections and Director of the John Hay Library needs to maintain administrative support while a search is underway for a permanent hire. The current Administrative Coordinator is leaving Client on March 8.What is the estimated duration for this business need? Three monthsFLSA: exempt or non-exempt?non-exemptWhat is the desired Start Date? ASAP or by March 19What is the expected End Date? June 30, 2024What are the daily hours (schedule) for this role? (i.e.: 9-5, 8-5)? 9-5, four days a week onsite; one day can be remote.Job Requirements: Type of experience needed?Administrative, especially calendaring and meeting support (catering orders, meeting setup)Number of years of experience needed?3-5Minimum education requirement?Associates degree or combined experienceJob Responsibilities: Are there any specific tools the resource will need to know how to use? Zoom, Google suite, Microsoft Office suite, ability to learn specific systems at Client like WorkdayWhat is the ideal personality for someone in this role? Patient, graciousProvide the TOP 3 “must have” skills?Calendar managementMeeting supportComfort ordering and setting up cateringWhich skills are “nice to haves”? Experience with enterprise systems like Workday, familiarity with ordering and organizing office supplies, ability to staff eventsAny Additional Information? Could potentially be a contract to hire position. They are posting FT as well. They would need to undergo the Client process when converted.Ability to work with diverse population of students and colleagues.
Job Summary
Contractor
IT Outsourcing & Consulting
$48k-60k (estimate)
06/07/2024
08/31/2024
eteaminc.com
SOUTH PLAINFIELD, NJ
500 - 1,000
1999
Private
BIPIN TAHKUR
$50M - $200M
IT Outsourcing & Consulting
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The job skills required for Administrative Coordinator include Administrative Support, Attention to Detail, PowerPoint, Presentation, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Coordinator positions, which can be used as a reference in future career path planning. As an Administrative Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Coordinator. You can explore the career advancement for an Administrative Coordinator below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Coordinator job description and responsibilities
They may correspond with clients and office staff, train and supervise other administrative employees and complete a number of projects and office-related responsibilities.
01/19/2022: Albany, NY
Administrative coordinators handle clerical, archiving and administrative duties and coordinate general administration within organizations.
01/31/2022: Lafayette, LA
Administrative coordinators typically organize, supervise, and facilitate this workflow. They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
01/20/2022: Trenton, NJ
The Administrative Coordinator has the authority to enforce the Standards of Behavior and works to ensure that the Mission, Vision and Values of the organization are upheld on a daily basis.
02/22/2022: Cincinnati, OH
They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
12/23/2021: Oakland, CA
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Coordinator jobs
Strong administrative assistants excel at organization, management of multiple peoples' time and expectations, and have a self-starter attitude, getting things done before others recognize the need.
02/07/2022: Memphis, TN
Knowledge on word processing using spreadsheets and travel logistics.
01/26/2022: Erie, PA
Streamlining of volunteer administrative processes
01/06/2022: Fargo, ND
Bilingual (English / Korean) administrative coordinator is a plus.
02/23/2022: Phoenix, AZ
Have at least 3 years nonprofit administrative or program support experience.
12/27/2021: Rock Island, IL
Step 3: View the best colleges and universities for Administrative Coordinator.
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