JOB
This position is for the 2024/2025 school year. This is a full-time, 1.0 FTE/8 hours per day position working on the AD-12 (260 days per school year) schedule, Mon-Fri, 8:00 a.m. - 5:00 p.m.Position SummaryThe Risk and Safety Administrator manages the district's risk management and school safety initiatives. The position is responsible for addressing and managing insurance and safety issues that may expose the District to litigation and administering operational, support, risk management activities, and programs for all schools and non-school sites. The Risk and School Safety Administrator oversees safety and emergency preparedness throughout the District. The Risk and School Safety Administrator is responsible for the areas of insurance (including workers’ compensation, general liability, vehicle liability and property insurance), ensuring compliance with safety requirements (such as through OHA and OSHA) as well as developing and implementing districtwide school safety and security policy. The Risk and School Safety Administrator will implement and evaluate programs and procedures that protect the District from exposure to situations that adversely impact organizational operations or outcomes. This position will serve as a focal point to coordinate safety, facilitate access to resources, and provide professional development and support on a district wide basis.Supervisory RelationshipThis position supervises MAPS and classified staff.Essential FunctionsRisk Management • Provides leadership in the development, implementation, operation, evaluation, and monitoring of district risk management operations projects and programs. • Conducts assessments, which involves analyzing risks as well as identifying, describing and estimating the risks affecting the district. • Provides support, education and training to staff to build risk awareness within the District, including communicating risk issues and providing risk mitigation plans. • Investigates property damage claims and losses, submits reports to the third-party claims administration and assists in property claims management. Identifies exposures and assesses liability through evaluation of claim loss statistics and trends. Provides each department with loss statements for worker’s compensation, general liability and auto losses.Develops and maintains district-wide disaster plan and coordinates disaster preparedness exercises with outside emergency response agencies. Will serve as district’s representative on city and county disaster response teams. • Serves as the District’s liaison with consultants and legal counsel to review general liability, claims, and other insurance programs.School Safety Coordination • Develops, implements, manages, and evaluates District best practice initiatives for employee safety and wellness, including leadership training, and ergonomics. • Responds to and resolves employee, parent, and citizen safety complaints or concerns. • Ensures the District is in compliance with laws relating to safety, industrial health, environmental protection, hazard control, and loss prevention programs. • Establishes records, procedures, and informational materials related to reporting and handling of on-the-job injuries, accidents, and workers’ compensation claims. • Oversees the District Safety Committee Program and provides support and oversight to site-based safety committees. Directs the planning, development and implementation of Districtwide safety and security strategy that utilizes available technologies, industry best practices, comprehensive training of personnel and collaborative relationships with outside agencies.Ensures compliance with all statewide law-enforcement managed information systems as they pertain to the public safety office.Respond to district crises situations, including on-site crisis management, and after hour responses.Plan, budget, and implements and supervises school security and public safety programs.Respond to police actions at 4J schools to assist in coordinating responses. Be available as the final choice on security alarm responses for all properties.Insurance Management • Evaluates, recommends, and implements insurance coverages through a combination of policies, limits, compensability, and liability. • Prepares insurance bid specifications for the purpose of obtaining premium fees and updates on an ongoing basis. • Leads the review and evaluation of insurance policies. Determines coverage, responsibility, compensability and if there is subrogation or safety issues for each claim. • Works with the insurance of record to protect district assets, obtain certificates of insurance and ensures appropriate district insurance coverage, responsibility, compensability and if there is subrogation or safety issues for each claim. • Identifies property loss exposures and works with liability company(s) on appropriate levels of insurance coverage. • Responds to emergency situations and provides information and advice on liability questions and loss control measures.Program Administration • Assures that risk management programs are in compliance with federal, state, and local laws. • Evaluates the impact of new and proposed legislation on the District’s insurance and safety programs and makes recommendations for District compliance. • Coordinates with district administrators and staff to plan and complete various interventions, initiatives, programs, tasks, requests, etc., managed by the office in the following areas: Risk Management, Safety, Incident System Tracking. • Collaborates with the district facilities department to ensure district implementation of all federal, state and local compliance programs and. Examples include Injury and Illness Prevention Program, Hazard Communication Program, Bloodborne Pathogens Exposure Control Program. • Manages risk budget including ensuring expenses do not exceed budgeted allocations; coordinates and approve requisitions for replacement purchases. • Manages all aspects of the district’s Worker’s Compensation program which includes investigations, inspections, policy coverage, claims, return to work, light duty and preferred workers program.Monitor security and safety programs to assure the programs meet instructional goals and promote a high level of educational, professional, and ethical standards.Coordinate and integrate security and safety guidelines with key operational programs.Position will perform other duties as assigned
EXAMPLE OF DUTIES

• Strong critical thinking and problem solving skills.• Ability to maintain confidentiality in all aspects of the job.• Ability to diffuse and manage volatile and stressful situations.• Ability to work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds.• Knowledge of principles and practices of risk management activities such as risk identification/reduction, loss control, asset protection, employee safety, workers compensation programs, etc.• Ability to conduct research, collect and analyze data and prepare written and oral reports.• Knowledge of claims processing techniques and budgetary practices and controls.• Experience preparing spreadsheets and a risk management information system.• Ability to analyze, classify and rate risks, exposure and loss expectancies.• Ability to communicate effectively, both verbally and in writing.• Ability to interpret, analyze and present information from various regulatory agencies in an appropriate form geared towards targeted audience. and compliance with the Americans with Disabilities Act

SUPPLEMENTAL INFORMATION
Work EnvironmentDuties are performed in an office environment. Execution of responsibilities may lead to stress due to constricted timelines and deliverables. Completion of duties will require working beyond an 8-hour workday and some weekend work.Complete application in its entirety. Incomplete applications will not be accepted or processed, there are no exceptions.We do not accept walk-in, faxed, or applications via mail. All applications must be submitted using the GovermentJobs website. It is your responsibility to submit a complete application. Submitting an application does not guarantee any candidate an interview. Candidates are interviewed by appointment only. If you apply to more than one job, an application is required for EACH job posting.ALL required documentation must be scanned and attached in order to submit an online application. Required documents for this posting are: Cover LetterResumeThree (3) letters of recommendation. Must be from the last 2 years and one letter must be from a supervisor.Copy of all college (undergraduate and graduate) transcripts. Unofficial transcripts will be accepted.Copy of Administrator License(s)This job description in no way states or implies that duties above are the only duties to be performed by this position. The administrator will be required to follow any other instructions and to perform any other related duties as assigned by the Superintendent and the Assistant Superintendent for Instruction.Upon offer of employment applicants must obtain a fingerprint clearance from the Oregon State Police Department and the FBI through a process authorized by the Eugene School District 4J. Applicants would be responsible for the one-time fingerprint clearance fee. An Affirmative Action / Equal Opportunity EmployerThe Eugene School District 4J does not discriminate on the basis of race, religion, ancestry, color, national origin, gender, age, disability, marital or family status, sexual orientation, gender identity in admission or access to the treatment of employment in its programs and activities as required by state and federal law. If you have any complaints, please contact the HR Department at (541) 790-7670.It is the District's policy to provide qualifying veterans and disabled veterans with preference in employment in accordance with applicable law. Applicants wishing to claim veterans' preference must provide the following military documents verifying their eligibility: Veterans: A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge OR a letter from the U.S. Department of Veterans Affairs indicating the applicant receives a non-service connected pension. Disabled Veterans: A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge AND a copy of the applicants veteran's disability preference letter from the U.S. Department of Veterans Affairs (unless the information is included on the DD Form 214 or 215). For veterans' preference to apply, the required military documents must be submitted to the District at the time of application submission.