JOB DESCRIPTION:

We are seeking a talented and experienced Events Lead to join our dynamic consultancy firm that specializes in electric, connected, shared, and autonomous mobility solutions, as well as e-mobility diversity, equity, and inclusion (DEI) initiatives. As the Events Lead, you will be a key part of implementing EVNoire’s mission and vision. The Events Lead is responsible for providing management and coordination through the creation of planning, execution, fundraising, and follow-up to EVNoire’s events. The Events Lead will work closely with the communications team, the regional program manager team, the Executive Leadership Team, community leaders, sponsors, speakers, vendors, and other industry professionals to plan and coordinate special events and will evaluate and report results, refine existing event planning procedures while also providing recommendations to improve and guarantee event success.

ABOUT EVNOIRE

EVNoire (EVN) is an award-winning consulting group, whose work centers on e-mobility best practices and e-mobility diversity, equity, and inclusion. Our team is comprised of engineers, data scientists, charging infrastructure specialists, policy experts, and e-mobility consultants working with the private and public sector to advance decarbonization strategies. We utilize our expertise, a human-centric approach, and data-driven frameworks to integrate and amplify e-mobility best practices and e-mobility diversity, equity, and inclusion in the transportation sector. 

EVNoire works with industry leaders and partners ranging from auto manufacturers, transit authorities, utilities, and government agencies, to charging network companies, non-profits, community-based organizations, and rideshare and delivery network companies. EVNoire's vision is that e-mobility best practices and e-mobility diversity, equity & inclusion be centered in the transition to zero-emission vehicles.

Members of our leadership team are also the co-founders of a national 501c3, the nation’s largest network of diverse EV drivers and enthusiasts. This organization's mission is to increase awareness of multimodal zero-emissions transportation while accelerating a just transition to its adoption.

ROLES & RESPONSIBILITIES

• Strategically plan and implement all program, annual, and other special events (virtual and in-person) working with staff and vendors to coordinate activities and facilitate communications
• Plan and implement our annual National E-Mobility Diversity, Equity, and Inclusion Conference in the fall of each year 
• Negotiate with vendors and sponsors to obtain space, refreshments/catering, audio-visual needs, event tracking and all related materials and resources that ensure the event’s success
• Develop and plan new creative events that facilitate the solicitation of donations from target audiences
• Identify and recruit corporate sponsors to underwrite event expenses and/or to donate gifts, cash, or in-kind services to minimize expenses
• Work closely with the Executive Leadership team and finance team on event budgets
• Manage and assist in the development of administrative and operational systems in tracking income/expenses budgeted for events
• Understand and carry out the procurement processes for events, including logistical processing of purchase orders, receipts and internal/external coordination
• Record and complete necessary paperwork and follow-up for future events
• Ensure effective implementation and administration of events to ensure all event and related logistics and support activities are carried out as scheduled
• Evaluate success of events, as determined by appropriate measures such as attendance, revenues generated, public relations/press coverage activity, return on investment and donor engagement to ensure events are meeting financial, organizational and community goals
• Manage virtual events and event platform building
• Work with ourMarketing/Communications Manager to create graphic designs for event marketing materials
• Increase visibility of events by collaborating with National Marketing/Communications Manager in informing all media contacts and target audiences of scheduled special events
• Prepare and distribute press releases, community bulletins and newsletter articles regarding events and outcomes
• Consistently report planning, milestones and progress of all events to senior leadership
• Ability to identify areas of potential issue in the planning or execution process and mitigate them effectively
• Photograph events, activities in assisting with marketing and storytelling
• Manage external events vendors e.g. photographers, videographers, event staff etc.

KEY RELATIONSHIPS

• EVNoire / EVHybridNoire Senior Leadership 
• External facing partners - vendors, project/event partners, press, corporate donors, event staff, event attendees, speakers, moderators, industry professionals
• EVNoire / EVHybridNoire Communications Team and other staff

DESIRED QUALIFICATIONS - Skills and Abilities

• Minimum of 3 years working in a similar capacity as an event planner/coordinator, with emphasis on special event planning and implementation, marketing, project management, budgeting, community and public relations
• Proven track record planning and executing both in-person and virtual events and conferences (large and small scale - from 25 to 1000 attendees)
• Strong organization and project management skills, ability to adhere to deadlines and move projects forward quickly
• Ability to effectively collaborate with internal team and external event volunteers
• Exceptional oral and written communication and interpersonal skills
• Knowledge of general bookkeeping principles to track expenses and revenues
• Strong analytical and problem-solving skills, professionalism and business acumen
• A proven ability to manage and complete multiple tasks with minimal supervision, ideally in a remote working environment
• Ability to demonstrate professionalism and be calm under pressure, resilient and adaptable with savvy trouble-shooting and problem-solving skills
• Detail oriented and organized with effective time management and prioritization skills
• Stable, High-speed Internet access
• Passion for seeking equity and justice, and appreciation for how e-mobility intersects with issues of equity, diversity and justice
• Occasional travel is required to attend client meetings, conferences, facilitate trainings/presentations and/or execute events 

If you are passionate about event planning and being socal along with an interest in accelerating electric, connected, shared, and autonomous mobility. Candidates should possess a strategic mindset with exceptional marketing and communication skills, we would love to hear from you. Join our team and help shape the future of sustainable and inclusive mobility solutions.

DESIRABLE SKILLS & EXPERIENCE

• Conference and governmental event planning experience
• Experience planning multiple events at one time
• Familiarity with e-mobility best practices, clean transportation, diversity, equity and inclusion work

BENEFITS

EVNoire provides a competitive salary commensurate with experience and industry norms. We are committed to creating a workplace that supports our staff to do their best work and develop professionally. EVNoire offers the following to help us achieve that goal: 

• Medical, dental, and vision premiums along with other employer-sponsored and employee-optional health benefits;
• 401k retirement benefits;
• Generous paid vacation, sick time, and holidays;
• Coaching and management support; and 
• A co-developed initial work plan to help you hit the ground running and have clarity on your role and responsibilities.

Our Commitment to Racial Equity, Diversity & Inclusion EVNoire values racial equity, diversity, and inclusion. Our leadership, team and work reflect strongly held principles around diversity of perspective, background and sector. Diversity is the cornerstone of our credibility and effectiveness and is reflected in how we operate, including search and hiring processes, promotion, and professional development. We are committed to an inclusive and transparent recruitment process and recruit and hire without regard to race, national origin, religion, gender, gender identity or 4 expression, sexual orientation, physical ability, marital status, veteran’s status, or age. Candidates of diverse backgrounds are strongly encouraged to apply.

Location:This is a remote, hybrid role with candidate preferably based in metro Atlanta or preferably on the east coast of the continental U.S; candidates should be based within 40 miles of a major airport. Some travel is expected to attend organization and industry events and to join the team members at internal and external-facing meetings and events.

For Candidates 

We are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role and our work but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. We are in a new and fast growing industry and you may have transferable skill sets that may make you the perfect candidate for this role!