About Exit Platinum Realty

Exit Platinum Realty is a premier real estate agency located in Montclair, New Jersey, serving north, central and south Jersey. Established with a commitment to excellence, integrity, and client satisfaction, we specialize in providing top-tier services for buying, selling, and renting properties throughout the state.

At Exit Platinum Realty, our team comprises experienced and dedicated real estate professionals who possess an in-depth understanding of the local market trends, neighborhoods, and property values. We pride ourselves on delivering personalized attention to each client, ensuring their unique needs and preferences are met with professionalism and expertise.

Our comprehensive range of services includes but is not limited to:

• Residential Sales and Purchases
• Rental Services
• Market Analysis and Property Valuation
• Negotiation Expertise

Exit Platinum Realty takes pride in its commitment to excellence, transparency, and client satisfaction. We prioritize building lasting relationships with our clients by delivering exceptional service and exceeding expectations.

Job Description:

Exit Platinum Realty is seeking a highly organized and detail-oriented Administrator to join our dynamic team. As an Administrator, you will play a crucial role in ensuring the smooth operation of our real estate office. Your responsibilities will encompass a wide range of tasks, including handling phone calls, managing paperwork, organizing events, and more. If you are a proactive and reliable individual who can efficiently manage various administrative duties, we invite you to apply for this position.

Key responsibilities include but are not limited to the following:

Answering and Routing Calls:

• Professionally and promptly handle incoming calls.
• Direct calls to appropriate team members or management staff as needed.
• Maintain a friendly and helpful demeanor while assisting callers.
• Provide general information about our services.

Sign & Lockbox Management:

• Ensure that all real estate sign inventory is tracked and managed appropriately.
• Coordinate the checking out and checking in of all real estate signs as requested by agents.
• Coordinate the checking out and checking in of all real estate lockboxes as requested by agents.

Mail Management:

• Sort, distribute, and manage incoming and outgoing mail.
• Maintain organized records of all incoming and outgoing correspondence.

Event Preparation:

• Assist in the planning and preparation of real estate events and workshops, including coordinating logistics and materials.

RSVP's for Events:

• Manage RSVP lists for events/trainings and confirm attendance, ensuring all participants have necessary information.

Outstanding Dues:

• Maintain records of outstanding dues from Realtors and ensure timely communication and follow-up.
• Collaborate with management staff to facilitate payment collection.

CE Status Communication:

• Monitor and communicate Continuing Education (CE) requirements and statuses for real estate agents in compliance with state regulations.

Thank You Correspondences:

• Send out thank you notes and other correspondences to clients, partners, and guests.
• Ensure timely expression of appreciation for business relationships.

End of Year HUD Statement Distribution:

• Coordinate the distribution of end-of-year HUD (Housing and Urban Development) statements to clients.
• Ensure accuracy and compliance with regulations per state tax guidelines.

Promoting Monthly Top Producers:

• Work with the management team to recognize and promote monthly top-producing agents.
• Implement strategies to showcase their achievements.

Maintaining a Clean Working Environment:

• Ensure the office space remains organized, clean, and presentable.
• Ensure all surfaces are clear of food sources.
• Ensure all garbage is taken out to disposal area at the beginning/end of each day.
• Coordinate with cleaning services and address any cleanliness issues promptly.

Qualifications:

• High school diploma or equivalent; additional education in administration or related fields is a plus.
• Proven experience in an administrative role, preferably in a real estate or similar setting.
• Excellent communication and customer service skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipment.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage time effectively.
• Knowledge of real estate terminology and practices is a bonus but not required.
• Professional and approachable demeanor.

How to Apply:

If you are a motivated individual with a passion for providing top-notch administrative support in the real estate industry, we encourage you to apply for the Administrator position at Exit Platinum Realty. Join our team and contribute to the success of our thriving real estate business.

To apply, please submit your resume and a cover letter detailing your relevant experience and skills to John Johnson, III at john@johnjohnson3.com.

Job Type: Full-time

Pay: $40,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Compensation package:

• Bonus opportunities

Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Ability to Commute:

• Montclair, NJ 07042 (Required)

Work Location: In person