Paralegal – Equity and Insurance

Location: New York, NY (hybrid)

Basic Function

· To assist the Legal Function. Should be capable of handling multiple legal assignments and ensure minimization of legal risks to the organization.

· Meeting deadlines with minimum turnaround time in handling legal matters.

Essential Functions

Primary Responsibility

• Equity Plan Administration –
• Support corporate legal efforts on the administration of EXL’s equity programs with Fidelity.
• Provide day-to-day project support by tracking status and work streams across all equity administration matters deals; support on international equity plans;
• Approve settlements/distributions of director awards;
• Ensure compliance and timely preparation of Forms 3, 4 and 5;
• Support insider trading policy administration.
• Maintain and improve internal tracking and process documents and databases, including an equity tracker and securities playbook.
• Respond to requests related to equity admin matters received by the corporate team from various departments within the company, including the equity administration team within the finance department.
• Work on annual Section 16 reporting for Form 10-K and Proxy as well as compilation of securities holdings for directors and executive officers;
• Communicate with and build and maintain positive relationships with internal clients and external service providers.
• Oversight of all Section 16 matters, including preparing and filing Forms 4. Support the preparation of SEC filings (e.g., 10-Ks, 10-Qs, 8-Ks, S-8s and proxy statements) and associated disclosure control processes. Assist in the administration of the insider trading policy, including managing trading window logistics and organizing/reviewing 10b5-1 plans. Partner with our Equity Administration team to help oversee employee equity plans, including the employee stock purchase plan and international equity plans, grant approvals and administration, RSU releases, and audits.
• Corporate Insurance Administration –
• Primary liaison between insurance broker and company.
• Ensure smooth renewal process with all internal/external stakeholders.
• Provide Certificate of Insurance for EXL clients (~600 COIs per year) as may be required by contract and respond to internal insurance queries in connection with contract negotiations.
• Work to optimize Insurance processes and ensure compliance.
• Miscellaneous
• Assist in the management of corporate governance matters for legal entities, including, charter and by-law changes, maintenance of minute books, stock registers and current officer and director listings;
• Assist in the administration of Legal Team corporate projects, including putting together PowerPoints and other presentations; and
• Assist with board meetings presentations – research relevant and necessary topics/data to include in presentation deck

Technical Skills:

• Excellent skills with Microsoft Word, Excel and Power Point.
• Ability to leverage contract lifecycle tool and other legal automation apps/ tools.
• Familiarity with constructing searches on Westlaw, Lexis Nexis and Google, including the use of Boolean search terms.

Process Specific Skills:

• Must have excellent drafting skills;
• Familiar with SEC and Section 16 reporting rules

Soft skills (Desired):

• Should be sincere, very hardworking anda team player.
• Must be ready to take extra responsibility and lead from the front. Will interact with the General Counsel, US Legal

Soft Skills (Minimum):

• Should have excellent communication and co-ordination attributes and must be willing to work in a dedicated and diligent manner.
• Able to work independently and meet deadlines with minimal daily supervision.

Education Requirements

• B.A.
• Legal qualification is desirable but not mandatory
• Professional demeanor in all situations. Ability to manage the demanding internal and external clients while retaining composure.

Work Experience Requirements

• At least 5 years of corporate legal/ paralegal experience performing some or all of the tasks noted in the Primary Responsibility field above.
• Primary External Interactions
• Interaction on a day to day basis with US Legal, General Counsel and internal clients

Primary External Interactions

Interaction with external counsel and insurance broker.