Express Employment Professionals is hiring on behalf of a mid-size production company located in Brooklyn, NY. We are seeking a highly organized and detail-oriented Finance Administrative Assistant to join their finance department.

Job Summary: The Finance Administrative Assistant will provide essential support to the finance department by performing various administrative and clerical tasks. The ideal candidate is proactive, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities:

• Assist with the preparation of financial reports, statements, and invoices.
• Maintain and update financial records and databases.
• Handle accounts payable and receivable, including processing payments and managing invoices.
• Assist in the preparation of budgets and forecasts.
• Conduct regular reconciliations of financial data and bank statements.
• Coordinate and schedule meetings, appointments, and events for the finance team.
• Prepare and distribute financial documents, reports, and correspondence.
• Respond to inquiries and provide information to internal and external stakeholders.
• Maintain confidentiality of all financial and company data.
• Perform general administrative tasks such as filing, photocopying, and scanning documents.
• Assist with special projects and other duties as assigned by the finance team.

Qualifications:

• High school diploma or equivalent; Associate’s or Bachelor’s degree in Finance, Accounting, Business Administration, or related field preferred.
• Proven experience as an administrative assistant, preferably within a finance department.
• Strong understanding of financial and accounting principles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with financial software (e.g., QuickBooks, SAP, Oracle) is a plus.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to handle sensitive information with discretion.
• Excellent communication and interpersonal skills.