Information about the organization

The United States Holocaust Memorial Museum is a federally chartered, nonpartisan institution that was created by the US Congress to serve as America’s national memorial to the victims of the Holocaust and an educational institution dedicated to the history and lessons of the Holocaust. The Museum seeks to educate Americans from all 50 states and all walks of life as well as international audiences. The Museum has three areas of expertise: Holocaust remembrance, Holocaust scholarship and education, and genocide prevention.

In carrying out its important memorial and educational mission, the Museum is guided by its institutional values for our workplace: Honor the memory of the victims; carry out our work with dignity, humility, integrity and respect for others; and strive for excellence through teamwork, rigor, and a culture of continuous learning. Consistent respect for others is the foundation for trust, collegiality and inclusion.

Information about the role

This position is located in the Academic Publications (AP) branch of the Division of Academic Research and Dissemination at the Jack, Joseph and Morton Mandel Center for Advanced Holocaust Studies at the United States Holocaust Memorial Museum. A living memorial to the Holocaust, the Museum inspires citizens and leaders worldwide to confront hatred, prevent genocide, and promote human dignity. The Mandel Center supports this vision by providing the resources, infrastructure, rigor, and community necessary to advance scholarship in order to foster a vital field of Holocaust studies that raises new questions and highlights new research directions across disciplines.

The AP branch contributes to the vitality of Holocaust studies by increasing global access to rigorous scholarship and resources that will improve and secure research, teaching, and education about the Holocaust. AP makes accessible an authoritative library of seminal works, including the Encyclopedia of Camps and Ghettos (ECG), translates fundamental scholarship from and into Eastern European languages, publishes the journal Holocaust and Genocide Studies (HGS), and supports Holocaust experts by ensuring that high-quality Holocaust scholarship is accessible. The incumbent serves as a Program Coordinator in the AP branch. The individual will work closely with others both internal and external to the Museum to ensure proper protocols and timely publication. In addition, the incumbent will contribute to strategic planning, implementation, and tracking.

The incumbent may also be involved in other AP projects as well as other Mandel Center activities.

This position is located in Washington, DC and is hybrid telework eligible, within the local commuting area of the Museum worksite.

This is a full-time donated position (non-Federal) paid with the Museum’s private funds. Salary is commensurate with experience.

Major Duties, and Responsibilities

• Provides logistical and administrative support, such as scheduling meetings, taking notes, and drafting correspondence.
• Initiates requisitions and payments in the Museum’s financial system.
• Performs basic research requests.
• Works closely with the HGS Editors-in-Chief, staff, and publisher to provide support during the submission, review, and publication process, including but not limited to corresponding with potential authors and ensuring authors have proper image permissions to publish their article.
• Monitors and tracks Key Performance Indicators for strategic planning and reporting for the branch and other areas within the Mandel Center.
• Maintains the publication sales and usage tracking system, requesting updates from publishers, inputting data, and pulling reports. Works to ensure the system is up to date and easy to use.
• Maintains the publication status tracker to ensure that projects can be easily tracked through the publications process and that we have a clear sense of potential publications.
• Other duties as assigned.

Minimum Qualifications for the role

• 1 years of experience in an office environment.
• Strong analytical and writing skills.
• Excellent diplomacy and verbal communication skills.
• Advanced knowledge of Google Workspace and Microsoft Office Suite, and an ability to work with other database and project management systems.
• Detailed oriented, resourceful, and able to creatively address challenges.
• Initiative and Critical Thinking: Demonstrates ongoing interest in learning and contributes to organizational goals by taking greater responsibility than expected. Gathers, evaluates, and synthesizes information from observation and experience, to identify issues, recognize opportunities, and produce innovative solutions.
• Delivery Excellence and Flexibility: Displays high productivity and delivers quality work, while maintaining a professional attitude, in order to meet stakeholder needs and advance Museum goals. Maintains flexibility amid new information, and adapts to changing priorities to carry out duties.
• Teamwork: Works cooperatively with others, inside and outside the team/Branch/Division/Office, to accomplish shared objectives. Actively listens to others and presents own ideas clearly, concisely, and accurately in written and oral form.

Preferred Qualifications for the role

• Experience with publishing/production methods, editing practices, contract policies, and publishing. design and production.
• Knowledge of historical research and fact checking.
• Nuanced understanding of the Mandel Center’s strategic plan, success measures, tracking, and reporting.
• Experience with ScholarOne submission system.
• Understanding of early 20th-century history in general and Holocaust history in particular.
• Knowledge of the Museum and office activities, programs, and policies.
• Knowledge of the overall mission, policies, and objectives of the Museum and its diverse constituencies.

The application deadline for this position is July 18, 2024.

Interested applicants must send their resume and cover letter; applications without a cover letter will not be considered.

The Museum is committed to cultivating and maintaining a culture of diversity, equity, accessibility and inclusion (DEAI). Please click here to view the Museum Statement on Diversity, Equity, Accessibility and Inclusion (PDF).

Benefits Highlights:

The U.S. Holocaust Memorial Museum values employee wellness, work-life balance and the diversity of what this means for individual employees in life and work. We are proud to offer a comprehensive benefits package for benefits-eligible employees that includes generous paid leave benefits, health, dental, and vision insurance, flexible spending accounts, a health savings account with an employer contribution, 403(b) retirement plan with a generous employer match and contribution, group term and supplemental life insurance, short and long-term disability, commuter subsidy, access to two employee assistance programs, as well as voluntary critical illness and accident insurance coverage, long-term care and pet insurance options. Our policies also support telework and other flexible schedule options based on the job, work and team collaboration requirements.