JOB
Fairfield-Suisun Sewer District (FSSD) is currently seeking a candidate to fill a full-time Management Analyst in our Administrative Services Department that will conduct contract administration, records management, budget preparation, grant management, legislative analysis, and project management services.The ideal management analyst candidate is a: Strategic Thinker: They demonstrate the ability to foresee potential outcomes and contingencies while executing strategic initiatives, ensuring preparedness for various scenarios.Proactive Problem-Solver: They excel in implementing processes that address and eliminate obstacles hindering the District's operational and strategic objectives, promoting efficiency and effectiveness.Project Manager: They have a knack for breaking down complex projects into manageable tasks, effectively prioritizing activities based on overarching District, departmental, and individual goals.The ideal management analyst candidate has: Independent Analytical Skills: They exhibit the ability to conduct thorough and independent research and analysis to devise optimal strategies and plans for task and project execution.Financial Acumen: They possess experience in budget management and financial analysis, enabling them to make informed decisions and recommendations in support of organizational goals.Public Sector Experience: Experience with public/governmental agencies, including legal requirements, regulatory framework, fiscal oversight, records management, and general accounting principals.Clear Communication: They can communicate effectively with diverse audiences, including staff and the public, simplifying complex regulatory or legislative language for better understanding and engagement.Please note, the rate of pay on the job posting does not include a 4% COLA effective July 12, 2024.OPPORTUNITY AWAITS!Over several decades, the District has evolved from a technical engineering entity to a valuable resource manager, partner in local economic development, and active member of the watershed community. The District has taken numerous actions to shift conventional thinking about the way wastewater utilities are run.We are an award-winning facility, including winner of the 2022 California Water Environmental Association (CWEA) California Plant of the Year Award and the 2022 National Association of Clean Water Agencies (NACWA) Platinum Peak Performance Award.Over the years many of our employees have been recognized as operator of the year, laboratory person of the year, and mechanical technician of the year (to name a few).We are always looking for innovative solutions and often participate in various research pilots, which offers unique opportunities for our staff. We strive to obtain as much energy as possible from waste product and renewable energy through solar power, wind turbines, and cogeneration engines.We have a history of creative partnerships to address the issues we face, such as our partnership with Lystek International, who constructed a biosolids-to-fertilizer processing plant at our wastewater treatment facility. At the Fairfield-Suisun Sewer District, we work together and break down barriers to accomplish major projects and facilitate successful daily operations of the facility. The District is a highly collaborative organization. By fostering a relatively flat organizational structure, minimizing bureaucracy, and promoting employee empowerment, the District achieves a high degree of cooperation and partnership between departments to seek out the best overall solutions to shared challenges. At the heart of the District’s progress is an organizational culture that continues to embrace positive change. We have a leadership team that supports the growth and needs of the employees and encourages ongoing feedback to make the District an employer of choice. Here at the District, we are dedicated to providing what we believe to be an excellent work environment. We strive to maintain good wages and benefits, open communications and opportunities for creativity, ownership and fun. Apply today!
EXAMPLE OF DUTIES
EXAMPLES OF DUTIESUnder general supervision and direction, the Management Analyst performs professional administrative, financial, budgetary, statistical, and other analytical management and legislative analyses in support of departmental or Districtwide activities, functions, and programs; oversees all records management for the District; acts as the project manager including the planning, coordination, analysis, and development of special projects and studies that have District-wide impact; recommends action and assists in formulating policy, procedure, workflow designs, and legislative positions and in budget development and implementation; performs administrative clerk duties such as compile, prepare, and proofread the Board agenda, transcribe and proofread minutes, meeting summaries and correspondence regarding Board actions.This is a professional level position that is responsible for a wide range of complex duties that requires a high level of independence to organize, plan, and complete work to meet deadlines and expected outcomes. The type of work varies depending on the assignment and tasks assigned.This position will be involved in a variety of projects including, but not limited to, some of the projects summarized below: Electronic records management including understanding, testing, refining, and documenting an electronic records destruction process that utilizes a software system (Gimmal) that interfaces with SharePoint and reports from Microsoft Access.Clerk duties including Board Agenda preparation, resolution review and organization, and policy review.SharePoint projects including defining standards for library setup for District Departments and gathering input to help transition records from the server to SharePoint and reviewing unclassified/uncategorized electronic records.Reviewing opportunities to streamline and automate District-wide processes and procedures.Budget preparation including analysis, forecasting, schedule preparation, document update, and implementing requirements from GFOA’s Budget Award Program.Gathering input and requirements in preparation for a website upgrade.To review the complete job description, click the link below: Management Analyst Job Description
SUPPLEMENTAL INFORMATION
SELECTION PROCESS06/20/2024 - Date candidates will be sent in-basket exercise to complete and return.Week of 7/8 or 7/15 – Date for hiring interviews.Responses to supplemental questions and the in-basket exercise may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions and the in-basket exercise should be treated as test examination responses. The interview will consist of an examination and panel interview where candidates will present the results of the examination and be asked interview questions by the panel. Depending on the first round of interviews, a second round of interviews may be scheduled.All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the recruitment process.HOW TO APPLYA completed FSSD employment application and supplemental questionnaire must be submitted by clicking the APPLY button in the upper right-hand corner. Any applications that are deemed incomplete will be automatically disqualified. Resumes will not be accepted in lieu of a completed application packet. This recruitment will close at 5:00pm, on Monday, June 17, 2024.IMPORTANT: Contact with candidates will primarily be via email. Make sure you list a current email that you check regularly with your application.ADDITIONAL INFORMATIONApplicants receiving a conditional offer of employment must successfully complete the pre-employment process for this position before a final offer will be extended. Pre-employment assessments for this position may include a background, pre-employment physical, and pre-employment drug screen.ABOUT FAIRFIELD-SUISUN SEWER DISTRICTThe Fairfield-Suisun Sewer District is a wastewater special district serving approximately 147,000 customers in Central Solano County, California, about 40 miles northeast of San Francisco. The District safeguards public health and helps protect the Suisun Marsh, the nation’s largest brackish water marsh and the largest remaining contiguous wetland on the Pacific Coast of North America.The District has a purpose, vision, mission, and core values that we strive towards every day our employees show up for work. Purpose: Fairfield-Suisun Sewer District protects public health and the environment for the communities we serve in an efficient, responsible and sustainable manner.Vision: Our vision is to be a recognized leader in our industry.Mission: We achieve our purpose by excelling individually and organizationally.Core Values: As we strive to realize our vision of the future, all our actions and efforts will be guided by a certain set of values. These core values are our pledge to each other and to the community as to how we will conduct business.Global Thinking: We strive to consider the broadest consequences of our actions.Positive Working Relationships: We value strong working relationships—both internally and externally.Proactivity: We are future driven. We anticipate challenges and prepare for them.Honesty and Integrity: We practice honesty and integrity in all that we do.Creativity: We value innovation, and look for new and unique ways to conduct business.Ownership: Each of us is responsible for the District’s success.Fun: We appreciate the importance of fun in a productive workplace.Solution Driven: Finding solutions is just as important as identifying problems. When we see a problem we provide a solution.Fiscally Prudent: We take our fiduciary responsibility seriously. Our decision process balances cost and results.Quality: We take pride in our work and strive for excellence.Visit our website at www.FSSD.com