The Administrative Assistant / Board Liaison performs a full range of secretarial, administrative, and clerical duties for the Chief Executive Officer and administrative staff.

• Maintain all administrative files, vendor contracts, consultant contracts, county contracts in accordance with the Pennsylvania Department of Public Welfare and agency policies.
• Prepare administrative documents, correspondence, and other typing and filing.
• Prepare and e-mail the Board of Director's packet one week prior to the meeting.
• Prepare binders, attend the Board of Directors meeting, and maintain monthly minutes and financial reports for each fiscal year.
• Track Board members term renewals and annual officer appointments.
• Plan for agency-wide social and recreational functions.
• Maintain oversight of telephone and voice mail systems.
• Attend and take minutes for agency meetings, as requested.
• Update Policy Manuals and inform staff of changes.
• Perform other job-related duties as assigned.

Requirements :

• Three years minimum job proven experience in an office environment.
• Eligibility under current PA legal and regulatory requirements
• Valid PA Driver's License
• Child Abuse Clearance, PA State Police Clearance, and FBI Clearance
• Ability to organize, facilitate, and participate in team initiatives
• Sensitivity to service population's cultural and social economic characteristics

Physical Requirements :

While performing the duties of this job, the employee is required to sit for prolonged periods of time. The employee will keyboard and computer during the day, The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job.

PI242907130

Last updated : 2024-06-28