Accounts Payable Associate

JOB DESCRIPTION

ACCOUNTS PAYABLE ASSOCIATE

REPORTS TO: ACCOUNTS PAYABLE MANAGER

This position is responsible for accurate and timely processing of invoices for payment for a wide range of companies. This includes entering, reviewing, coding, and payment of invoices and other Accounts Payable duties as assigned.

JOB TASKS AND RESPONSIBILITIES

INVOICE DATA ENTRY

• Open all incoming accounts payable mail and file into company filing box
• Enter invoices into Spectrum accounting software and send invoices to Concur and/or OnBase for routing and processing.

CHECK RUN

• Complete payment processing reports from selected vendors to be paid.
• Print finalized check registers of invoices approved to be paid.
• Attach all invoices selected from report to include with the check run.
• Contact company manager, when company is completed, for final approval of invoices/vendors to be paid.

OTHER

• Print checks after managers’ final approval.
• Review statements and communicate with vendors to reconcile accounts.
• Responds to inquiries from vendors or managers, concerning AP processing. Composes correspondence and reports for response to inquiries.
• Assist with various roles of the Accounts Payable Manager in their absence such as: processing manual check requests, responding to manager inquiries, and manage the AP email account.
• In conjunction with Accounts Payable Manager, develop and maintain a training manual of all accounts payable tasks.

QUALIFICATIONS, SKILLS AND EXPERTISE

• High school diploma or equivalent required.
• Experience in payables operation and/or general accounting/bookkeeping preferred.
• Able to execute duties with minimum supervision in a fast-paced, high volume environment.
• Detail oriented and strong organizational skills.
• Working knowledge of MS Office (Outlook, Word, Excel).