The law firm of Farmer Scott Ozete Robinson & Schmitt LLP is seeking a full-time Firm Administrator. The Firm Administrator oversees the daily operations of the Firm and reports to the Managing Partner. This role is critical in ensuring the efficient operations of a busy professional services firm. The ideal candidate will have excellent organizational, problem solving, decision making, communication and leadership skills. The Firm Administrator is responsible for the overall administration of the Firm and should be able to quickly identify and articulate issues and suggest and implement solutions. In this capacity, the Firm Administrator will:

• Prepare, advise and administer budgets and budget controls;
• Prepare and analyze monthly financial reports and statements. Work closely with the Managing Partner to monitor financial performance;
• Manage special projects;
• Oversee the monthly billing process including preparation of client bills, electronic billing and accounts receivable monitoring;
• Manage administration-related vendor relationships including negotiations and contract review;
• Plan office events;
• Conduct new hire orientations, coordinate recruiting and training, and facilitate on-boarding of both attorneys and business professionals;
• Administer employee benefit programs including vendor negotiations, contract review, employee training and annual reporting;
• Prepare and review bi-weekly employee payroll and monthly partner payroll; and
• Supervise administrative staff, oversee their work product and fill in for them as necessary. This can include responsibility for front desk/reception duties.

Proficiencies:

• Advanced proficiency in Microsoft Office Suite;
• Advanced proficiency in planning, allocating and reconciling an operations budget;
• Advanced knowledge of office administration and services procedures and practices, preferably in a legal environment;
• Knowledge of facilities procedures and practices;
• Fundamental knowledge of reception procedures and practices; and
• Knowledge of legal office terminology and procedures a plus.

Qualifications:

• Bachelor’s degree (required);
• Work process and procedure experience (required); and
• Experience in a professional services or legal environment (preferred).

Job Type: Full-time

Pay: Commensurate with experience

Benefits:

• Paid time off
• Health Insurance subsidy in certain circumstances
• Dental Insurance
• 401k
• Life insurance
• Long-term disability insurance
• Paid parking

Schedule:

• Office hours Monday through Friday 8:00-5:00 and work beyond scheduled hours as required

Location:

• Evansville, IN (Required)

Company's website:

• www.fsolegal.com

Please submit resume and cover letter to Chief Operating Officer Kerrie Weinzapfel at kweinzapfel@fsolegal.com.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Evansville, IN 47708 (Required)

Ability to Relocate:

• Evansville, IN 47708: Relocate before starting work (Required)

Work Location: In person