Position Type:
Secretarial/Clerical/CLAS - 8782 - IAKSS OFFICE ASSISTANT II
Date Posted:
6/17/2024
Location:
BUS GARAGE
Date Available:
School Year 24-25
Closing Date:
07/01/2024
TITLE:

" It's About Kids" Support Services Office Assistant II

REPORTS TO:

Superintendent's Designee

SUPERVISES:

N/A

Job Function:

Perform a variety of responsible clerical duties involving word processing, filing and maintaining records or reports in support of a District function, as well as familiar with procedures and policies assigned program or department.

Duties and Responsibilities:

• Perform a variety of clerical duties including word processing, filing, record-keeping, proofreading and processing information.
• Word processing letters, memoranda, bulletins, reports, schedules, lists, forms or other materials from straight copy or rough draft
• Maintain a variety of logs, records and files related to assigned office; compile information from a variety of sources and prepare summaries and reports as needed
• Receive visitors; answer telephone and refer telephone calls and visitors to appropriate personnel; answer questions and provide information and directions or explain policies and procedures; schedule meetings and appointments.
• Assist the public and District employees in completing forms, applications and other District, State and federal forms and documents as needed
• Maintain and update records, inventories, index and cross reference files; maintain inventories of assigned materials, documents and equipment; compile and verify information; produce periodic reports, lists and records as assigned.
• Maintain attendance, academic and health records; update computer information databases.
• Perform basic arithmetic calculations; receive and process various forms and documents, including financial and statistical documents; conduct research duties as needed and assigned.
• Maintain supply and material inventory of assigned area as required; assist with ordering, receiving and distributing materials, equipment and supplies according to established procedures; coordinate purchasing efforts with the purchasing department as needed and required
• Receive shipments of materials; inspect and verify for accuracy of quality, quantity and type of materials; notify vendors or supervisor of discrepancies or damage.
• Operate a variety of office equipment, such as a computer, fax machine, calculator, copiers, and other machines as required; enter data in a computer assigned.
• Assure the timely duplication and distribution of a variety of records, reports and other materials as directed.
• Schedule appointments, conferences and meetings; maintain various schedules and calendar as needed.
• Perform clerical work such as posting records, making arithmetic computations and securing information from clearly indicated sources.
• Sort and distribute incoming U.S. and intra-District mail.
• Perform other duties as assigned (refer to specific task list)
• Maintain regular attendance.

Knowledge and Abilities:
KNOWLEDGE OF:

• Rules, regulations, policies and laws related to assigned function or department.
• Modern office practices, procedures and equipment.
• Operation of standard office machines, including computer terminals.
• Record storage, retrieval and management systems.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Telephone techniques and etiquette.
• Interpersonal skills using tact, patience and courtesy.
• Basic first aid techniques and procedures.
• Basic math.
• Basic record-keeping techniques.

ABILITY TO:

• Perform a variety of responsible clerical duties involving word processing, filing and maintaining records or reports in support of a District function.
• Learn and apply laws, rules, regulations involved in assigned clerical activities.
• Make arithmetic calculations quickly and accurately.
• Understand and follow oral and written directions.
• Operate a variety of office equipment including computer terminal as required by the
• assignment.
• Meet schedules and time lines.
• Maintain records and prepare reports.
• Communicate effectively both orally and in writing.
• Work cooperatively with others.
• Complete work with many interruptions.

Education and Experience:

• High school diploma or G.E.D. Certificate
• One year of clerical experience including some experience with automated office equipment.

Physical Demands:

• Work is performed while standing, sitting and/or walking.
• Requires the ability to communicate effectively using speech, vision and hearing.
• Requires the use of hands for simple grasping and fine manipulations.
• Requires bending, squatting, crawling, climbing, reaching.
• Requires the ability to lift, carry, push or pull light weights, up to 30 pounds

Application Procedure:
Apply online

Contact: Kim Webb (kim.webb@fayette.kyschools.us)