Payroll/Benefits Specialist 

Basic Scope/Purpose: (The job’s primary purpose or contribution to the department or organization.)

Processes weekly and bi-weekly payrolls including weekly union payroll. Coordinates benefits for employees and serves as a liaison between the benefit vendors and the employees. Serves as a back up to the HR Administrator.

This person serves as a contact for all levels of management and associates within the organization and works directly with outside vendors in order to support the Total Rewards team. Independent judgment is required to plan, prioritize and organize diversified workload, and recommends improvement in office practices or procedures.

Principal Accountabilities: (The job’s essential or most important functions and responsibilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Payroll (60%)

·Enter/update New Hire information in HRIS system.

·Audit and approve payroll workflows.

·Review timecards, troubleshoot issues, run reports, review and correct data to ensure data integrity before processing payroll.

·Run post payroll reports and upload data to vendors, help with payroll reconciliation, GL accuracy, copy and file payroll supporting documents.

·Process wage garnishments and notify agencies of terminations.

·Responsible for completing Unemployment and verification of employment forms.

·Assist with quarter and year-end tax filing processes.

·Run reports and create ad hoc reports to support department and business needs.

·Work closely with associates and managers to resolve system and payroll questions.

·Provide a high level of customer service to all associates.

·Other duties as required for efficient functioning and servicing of internal and external associates and customers.

Benefits (40%)

·Understands and administers various associate benefits programs, such as group health, flexible spending accounts, dental, vision, leave and disability, life insurance, 401(k), COBRA.

·Handles benefit inquiries to ensure quick, equitable and courteous resolution.

·Serves as a primary contact for associates and HR business partners for leave and disability management.

·Ensures benefits changes are entered appropriately in payroll system for payroll deduction.

·Conducts benefits orientations and assists associates with benefits self-enrollment system. 

·Monitors and maintains electronic file feeds to external carriers.

·FMLA/ Leave administration – serves as primary contact for employees, payroll and disability vendor. Liaison ensuring appropriate leave applications and PHI documents are sent and received to facilitate FMLA/Leave determination.

·During Open Enrollment, leads the scheduling of associate meetings and posting OE materials.

·Post Open enrollment, participates in audit of enrollments, troubleshoots issues within UKG and/or with vendor.

·Prepares and audits monthly billings from insurance providers.

·Updates COBRA elections in carrier sites.

Maintain and Promote Fenner Precision Polymers Values and Behaviors at all times.

Career Progression Opportunities: (example: junior or senior levels)

· Benefits Specialist or Payroll Specialist

Education and/or Relative Experience: (The level of education and/or experience needed to successfully accomplish the essential duties of this job.)(Also show level of education needed for Career Progression)

·Associate’s degree (A.A.) or equivalent from two-year college or technical school; or two to four years related experience and/or training; or equivalent combination of education and experience in payroll and benefits.

·Working knowledge of HRIS/Payroll systems such as ADP, Workday or UKG is required.

·Benefits administrative experience is required.

·Knowledgeable in Payroll tax and wage and hour laws.

·Knowledgeable in multi-state payroll processing and union plans.

·Basic understanding of benefits and accounting is it relates to payroll processing.

·Intermediate level Microsoft Office knowledge, especially Excel, is required.

·Must be able to work in a team environment and have good communication skills.

·Must be Customer Service focused and able to work with a variety of different people and duties.

·Must have experience:

Handling multiple tasks and priorities

Working independently with little direction

Managing confidential information

·Self-starter; willing to research; attend training/webinars; find solutions and think creatively.

·Must be able to maintain high level of confidentiality.

Certificates, Licenses, Registrations (The licenses, certificates or registrations that are required to perform the essential duties of this job.)

·American Payroll Association Certificate (APA) preferred-Certified Payroll Professional or Fundamental Payroll Certification

Environmental, Health & Safety Accountabilities: (The level of safety accountability needed to successfully accomplish the essential duties of this job.

·Learn and follow EHS policies, rules and work instructions

·Attend required EHS training

·Wear the required PPE at all times

·Take personal responsibility for keeping yourself and your co-workers and visitors free from injury by participating in and/or conducting risk assessments, work-place inspections, corrective actions and safety observations

·Report incidents, near miss, unsafe conditions, unsafe acts and other hazards in the work place. STOP WORK when imminent danger is present

·Maintain work area in a neat and orderly fashion and keep equipment in proper working condition.