Duties:

Responsibilities of the position include, but are not limited to:

- Managing two Managing Directors' busy schedules, which includes interacting with senior management, business partners, and their assistants.

- Calendar management and administration for senior leaders, including the complex coordination of meetings and video conferences with multiple participants across global time zones

- Organize and handle logistics for internal/external meetings, board meetings/dinners; securing conference rooms, booking travel, placing catering orders, and/or registering guests

- Provide support in the organization of and preparation for client and prospective client meetings

- Ability to demonstrate flexibility and problem-solving skills to adjust and prioritize schedules based on last minute changes

- Anticipate necessary background material ensuring team members have everything they need in advance of their meetings, including a detailed travel itinerary, air, hotel, cars, presentation books, verified meeting addresses, contact information, etc.

- Arrange and oversee domestic and international travel (flights, hotels, cars, visas if required) using Concur

- Process and track expense reports using Concur

- Represent the team by greeting visitors and guests and answering multiple phone lines

- Provide back-up coverage for another team member, if/as needed

- Perform ad hoc projects as needed

Skills:

-Minimum of five years corporate administrative experience in roles that interfaced with senior management as well as external clients

-Strong interpersonal, communication and organizational skills; excellent phone manner

-Ability to handle multiple tasks with a high degree of accuracy and meet deadlines in a fast paced environment; strong time management

-Self-starter with the ability to work independently and with minimal guidance, escalating issues as appropriate

-Detail oriented

-Ability to work well as part of a collaborative team and assume additional responsibilities as required

-Strong MS Word, Excel and Outlook skills

-Experience in Concur a plus

Education:

College degree preferred. Must have 5 years working as an assistant or equivalent role in a corporate environment.