Description

Position Description

POSITION TITLE: Human Resources Coordinator

DEPARTMENT: Human Resources 

REPORTS TO: CFO

SUPERVISES: None

CLASSIFICATION: Non-Exempt-Confidential

SUMMARY: The Human Resource Coordinator (HRC) aids with and facilitates the human resource processes at all business locations. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance and HRIS entry. The HRC will be responsible for the personnel records, compiling and ensuring data entry for each employee’s digital file. This position will be the subject matter expert on the HRIS system and the selection process. 

ESSENTIAL FUNCTIONS:

• Assists with processing of terminations.
• Assists with the preparation of the performance review process.
• Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.
• Schedules meetings and interviews as requested by the director of HR.
• Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
• Files documents into appropriate employee files.
• Assists or prepares correspondence as requested.
• Prepares new-employee files.
• Processes mail
• Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, performance evaluations, classifications, and employee leaves of absence. 
• Explain company personnel policies, benefits and procedures to employees or job applicants
• Provide assistance in administering employee benefit programs and worker’s compensation plans.
• Answer questions regarding benefits, and other pertinent information
• Prepare and set up for new employee orientations
• Examine employee files to answer inquires and provide information for personnel actions
• Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies. 
• Work closely with management team members to determine needs for staffing including ad placement; screening

Interview applicants, process and review employment applications to evaluate qualifications or eligibility of applicants

• Compile and prepare reports and documents pertaining to personnel activities.

KEY CORE COMPETENCIES:

• Exceptional written and verbal communication skills
• Ability to motivate others, passionate about helping others to succeed
• Excellent organizational skills
• Critical thinking skills
• Team player
• Initiative
• Integrity

Computer proficient, experience with MS-Office, Windows and the Web

PREFERRED EDUCATION & EXPERIENCE: Bachelor’s degree in HR or related degree or five plus years of clerical experience with HR duties included. Banking industry experience a plus.

WORK ENVIRONMENT:

This job operates in a professional office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. 

POSITION TYPE AND EXPECTED HOURS OF WORK:

This is a full-time position. Days and hours of work are Monday through Friday 8:15 a.m. to 5:15 p.m. Occasional evening and weekend work may be required as job duties demand. 

PHYSICAL DEMANDS: 

Position may require individual to perform repetitive motion in operating equipment such as keyboard, calculator or other bank/office-related machinery. While performing duties the employee may have to lift and/or move up to 25 pounds. Position requirements may be, but are not limited to, walking, standing, sitting, bending, talking, hearing and communicating. The physical demands are representative of those that must be met to successfully perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

ADDITIONAL REQUIREMENTS: 

• Valid driver’s license and ability to be insured required if driving.
• Position requires attendance at meetings. 
• Some travel is expected for this position. However, travel is primarily local and during the business day. 
• Employees are responsible for the upkeep/organization of their work area and in cooperation with others in shared areas.

Note that this Job Description is not designed to cover or contain a comprehensive listing of duties or responsibilities. Duties, responsibilities and activities may change with or without notice.

This Job Description has been approved by management.

First Bank provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

First Bank has an Affirmative Action Plan as a requirement of its status as a Federal Contractor.