Summary: This position is responsible for coordinating facilities requests, meeting with vendors and contractors to complete office repair, handling and completing employee requests for fixes to building/office, report to the Facilities Manager for any major work that needs approval prior to completion.

Duties and Responsibilities:

• Understands and complies with requirements of all laws and regulations applicable to the position
• Repair and move office furniture when needed
• Perform routine inspections and maintenance throughout the buildings (lights, doors, signs, etc.)
• Ensure cleanliness and functionality of all off and bank spaces daily
• Complete maintenance requests in a timely manner based on priorities/emerging needs
• Perform simple repairs as needed and/or assess if three is a need for a licensed contractor
• Ensure on-site presence to provide access and information for required inspections and notify the Facilities Manager of the outcome
• Meet and oversee contractors and ensure work is complete on time and to bank standards
• Obtain invoices, proposals, and bidding information of facilities-related services required to submit to the Facilities Manager for approval
• Schedule and coordinate with vendors to ensure repairs are performed immediately and during approved dates/timeframes
• Sanitize and fog office locations as needed, such as but not limited to times when an employee tests positive for COVID-19
• Coordinate and purchase supplies for the janitorial company
• Receive and distribute supplies as needed throughout the buildings
• Pick up, shred, and dispose of confidential office documents that are placed in secured bins throughout offices
• Perform other duties as assigned

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may enable individuals with disabilities to perform essential functions.

Education and/or Experience:

• High school diploma or equivalent required
• Minimum of 3 to 5 years of related experience required
• Must have a valid FL Driver’s License
• Certifications preferred, but not required

Skills

• Must be highly organized
• Effective oral communication skills
• Working knowledge of basic construction (electrical, plumbing, wall repairs, basic handling of tools, etc.)
• Working knowledge of basic word processing and email communication
• Must be able to interact professionally with all levels of personnel, vendors, and city, county, and state inspectors

Physical Demands: The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit for long periods of time; use hands to operate controls on the computer; reach with hands and arms for phone and computer work; to communicate on the phone wearing a headset for extended periods. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. This job description is subject to change at any time.

First Foundation is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, status as a qualified individual with a disability, sexual orientation, gender identity, or any other characteristic protected by law.